This page is for students who have received a direct offer from Swinburne and plan to enrol as a new local Vocational Education (VE) student.

Note: If you have received an offer from the Victorian Tertiary Admissions Centre (VTAC) and plan to enrol as new local VE student, you need to complete the process for pre-enrolment first, before you follow the steps outlined on this page to finalise your enrolment. Please refer to the VTAC offer guide for VE students for your pre-enrolment instructions.

If your offer has come directly from Swinburne or you have completed the VTAC pre-enrolment steps, and you are a new local VE student, begin the enrolment process by following the steps below.

Gather your information

To enrol online, make sure you have the following before you start the enrolment process:

  • your Letter of Offer

  • your Tax File Number (TFN) or certificate of application of TFN

  • your course planner — you'll need to refer to it throughout the enrolment process

  • your Unique Student Identifier (USI). If you don’t have a USI, get one now.

Ready to enrol? Follow these steps:

To accept or defer your offer, you’ll need to log in to eStudent and click on the ‘Offers’ tab. 

Your username is your student ID as it appears in your offer letter.

You can create or reset your password here.

To accept your offer:

  1. Select ‘Respond to offer’ for the offer you wish to accept
  2. Check the details are correct and, if so, select ‘Accept’.
How to accept your offer
View transcript (DOC 111KB)

It’s also possible to defer your Vocational Education offer (and commence studying at a later date) for up to one year.

To defer your offer:

  1. Select 'Respond to offer' for the offer you wish to defer
  2. Select ‘Defer’
  3. Provide details of the year and study period you'd like to defer until 
    Note: Swinburne assesses each deferral request and will inform you via email on the outcome of your request
  4. Select 'Continue'. 

You may also apply to take a Leave of Absence later in your course — see taking time off for local students.

Accepting Swinburne's terms and conditions

  1. Go to the ‘My Enrolment’ portal, select the course you wish to proceed with and accept our terms and conditions by selecting ‘Read and Accept’.

  2. If you’re asked for further details e.g. your parent/guardian details, select ‘Provide’, then enter your details and select ‘Update’.

Once you have accepted our terms and conditions, it is time to enrol in your course and units.

There are two ways you can enrol in your units. If you see a 'Group Registration' link to the right-hand side of your course information box, you need to register in a timetable group instead of enrolling in individual units.

If you get stuck at any stage, encounter any technical issues or would just like to talk to someone about enrolling, our enrolment team is here to help. Get help with enrolment.

Registering in your timetable group

Only follow these steps if you see the 'Group Registration' link to the right-hand side of your course information box.

  1. In the course name information box, select the ‘Group Registration’ link on the right-hand side to display the different timetable groups.

  2. To view the timetable for a specific group, select the ‘View Timetable’ link.

Note: There may be several timetable options for each group depending on which elective you’d like to choose.

  1. Once you've decided which group suits you best, register in that group by selecting ‘Choose’ on the right-hand side of the screen.

  2. Select ‘Register in selected group’ at the bottom of the screen.

  3. Choose your elective by clicking ‘Select’ on the right-hand side of the elective option.

  4. Select ‘Add to study plan’ on your chosen elective.

  5. Select ‘Save changes on study planner’ to confirm.

Enrolling in individual units

  1. Refer to your course planner to check which units to enrol into and how many you should be doing.

  2. You can find information to help you with your unit selection by viewing the planning your course structure pages on our website. If you wish to view a sample timetable, refer to your course planner to guide your unit selection, then visit the online timetable planner.

  3. In the grey search box, select the year you are enrolling in, study period and location as per your course planner.

  4. Select the units you wish to enrol in. Choose the teaching period (the period of time a unit is taught for — semesters and terms are examples of teaching periods) from the drop-down menu in the grey bar. If there is no choice, we will select the period for you. 

  5. You may be able to study some units online, or partly online and partly in a classroom on campus. If you can see these options, choose your preference.

  6. Select the ‘Enrol’ checkbox on the right-hand side for each unit you're enrolling in. Then select ‘Enrol’ at the bottom of the screen.

  7. Select ‘Confirm Enrolment’ to finalise enrolment. 

    Make sure your enrolment matches your course planner. You need to study some units in a certain order. If you enrol in units in the wrong order it can affect future units you're able to study and how long it takes you to complete your course.

Note: If you’ve been granted academic credit it will show on your online study plan as ‘Exempt’. When you get academic credit for a unit, you don’t need to study it. You can apply for academic credit if you have prior study or experience that’s relevant. You can also apply for academic credit after you have enrolled. 

Your fees will vary based on the course and units being studied. To learn which fees you need to pay and when, and what government financial assistance you may be eligible for, see paying your fees

You may be eligible for a fee concession or a VET Student Loan to defer some or all of your course fees:

To display your fees, click on the 'My Financials' tab within My Enrolment:

  • To pay up-front, click on 'Make a Payment' in the left-hand navigation.

  • To find out more about loans and discounts, see loans and discounts.

If you’ve enrolled in individual units, you need to set up your timetable:

  1. Select the ‘Class Timetable’ tab.

  2. To register into a clash-free timetable, select the ‘Register into clash-free classes’ button on the right of the screen. If the timetable generated doesn't suit, you may have some options on this screen to change it. To learn more about registering into classes, see setting up your class timetable

Note: If you’ve enrolled in an online vocational education (TAFE) course, you do not need to set up a timetable.

If you have enrolled by registering into a timetable group, your timetable has been set up for you. Select the ‘Class Timetable’ tab to view your timetable. You will need to wait until the next business day for your timetable to display. You cannot unregister from any of your classes or change your timetable. If you have any questions, studentHQ can help.

Once you have your timetable, you’re all set!

Make your first few days a breeze by looking through our Getting Started at Swinburne page and familiarising yourself with your campus and facilities. Don’t forget to collect your ID card from studentHQ on any campus.

Now all you need to do is think about which books and stationery you need to get the most out of your first year here at Swinburne. Check out the Swinburne Bookshop for everything from art boards to pens, hoodies to books and USB sticks to mousepads.

Need help enrolling?

Book an appointment for enrolment support

Book an appointment and secure your preferred time to speak to one of our Course Advisors. Simply select the ‘Enrolment help’ option to reserve a time for a phone appointment with a Course Advisor. 

Learn more about the enrolment help we offer. 

Do you have prior experience?

If you have completed prior study or have relevant work experience, you may be able to apply for academic credit for prior study or experience. Learn more about gaining credit for prior study or experience.

Enrolling as an apprentice or an ELICOS student?

If you intend to enrol in an apprenticeship or ELICOS course, the way you enrol will be different. Refer to your letter of offer for instructions.

Need help with the enrolment process?

If you need help with the enrolment process, need technical support or are looking for more specialised advice as an international student, the enrolment team is here to help.

Contact us