Below is a list of reasons and supporting documentation that you must have to support your refund application: 

  • You have been officially granted an exemption from a unit(s) and applied prior to the census date.
    Supporting documentation required: Confirmation of exemption(s) in writing from Swinburne.
  • Your fees have changed from full-fee-paying to deferred student contribution (e.g. you have applied for HECS-HELP) prior to the census date.
    Supporting documentation required: You must complete and submit your government assistance form online before the census date.
     
  • You have been officially withdrawn from your course or unit(s) of study prior to the census date.
    Supporting documentation required: Confirmation of withdrawal in writing from Swinburne.

  • You have been officially granted a leave of absence from your studies (or deferral) prior to the census date.
    Supporting documentation required: Confirmation of approved leave of absence (or deferral) in writing from Swinburne.

  • You have overpaid your Student Services and Amenities Fee, student contribution and/or course fees.
    Supporting documentation required: Proof of payment and details of the refund amount requested.

  • You are transferring to another educational institution and withdrawing from your course before the census date.
    Supporting documentation required: Confirmation of withdrawal in writing from Swinburne.

Other circumstances may occur that mean you wish to submit a refund application. You will need to provide relevant supporting documentation for your application.

Getting a refund

Before we can begin the refund process, you need to: 

The following rules apply if you withdraw prior to the census date:

  • Postgraduate, undergraduate and UniLink students will not incur a HECS-HELP or FEE-HELP debt. 
  • Vocational education (formerly TAFE) students studying a diploma, advanced diploma or vocational graduate certificate level will not incur a VET FEE-HELP debt.
  • All students (including vocational education students studying at Certificate IV level and below) will receive a refund of any up-front fee payments made on or before the census date

The following rules apply if you withdraw after the census date:  

  • Postgraduate, undergraduate and UniLink students are liable for all HECS-HELP or FEE-HELP debt incurred. 
  • Vocational education (formerly TAFE) students studying at diploma, advanced diploma or vocational graduate certificate level are liable for all VET FEE-HELP debt incurred. 
  • Students (including vocational education students studying at Certificate IV level and below) are not eligible for a refund of any upfront fee payments made on or before census date. In very special circumstances, you may be able to apply for a post-census remission of debt (PCR).

If you need to withdraw from your unit(s) or course, there are slightly different processes in each case: 

Want to know more about census dates?

It is your responsibility to know when the census dates are for each teaching period and to make payments or submit documents in time. Learn more about census dates.  

Applying for a refund after census date?

If you’re applying for a refund after the census date, this is called a Post-Census Remission of Debt (PCRD) application. In general, unit revisions are not available after the census date except under special circumstances.