How to enrol as a new international pathway student

Before you start, you’ll need the following things on hand:  

• Your offer letter email  
  
• Your course planner to assist you with your enrolment 
  
• Your Unique Student Identifier* (USI). If you don’t have one, you can get a USI here.
   

*If you are enrolled into an offshore course and are not completing any units in Australia, you do not require a USI and may skip this step.

1. To begin, you’ll need to log into your student portal, My Swinburne.  
2. If this is your first time logging in, you’ll need to set your password. Your email address will be your student ID, as it appears in your offer letter, @student.swin.edu.au. For example, 123123@student.swin.edu.au. 
   
   If you’ve logged in before, use your existing password. Forgotten your password? You can reset your password here using your student ID.
   
   
3. At Swinburne, we use multi-factor authentication (MFA) to ensure your login details and accounts are well protected. If you’ve never used MFA before, you’ll need to set this up on your devices now. Find step-by-step instructions for setting up and using multi-factor authentication here.  
4. Now you can log in to My Swinburne.

1. To check that your student details are up to date, select the My Details tile. Not all details will be editable, as some will have been confirmed during the application process.  
2. Update your details where necessary and click Save.  
   
3. To return to the homepage, click the home icon. 

The My Tasks section of your student portal is where you’ll find your to-do list. This includes tasks you’ll need to complete before enrolling – like responding to terms and conditions and submitting your Unique Student Identifier (USI). 

There is some flexibility around how you choose to complete tasks, though you will need to complete all tasks marked ‘Mandatory’ before progressing to the next step.  
 

1. Select the My Tasks tile.
2. Outstanding tasks will be marked as ‘awaiting response’. Select Respond and follow the instructions to complete each task.
    

If you are enrolling into the Diploma of Design (Unilink), Diploma of Business (Unilink) or Diploma of ICT (Unilink), you do not need to register into a block group, and can proceed to the next step.

If you are enrolling into the Diploma of Science (UniLink), Diploma of Engineering (UniLink), Diploma of Health Science (UniLink), Diploma of Arts and Communication (UniLink), UniLink Bridging Program or the Swinburne Foundation Program you’ll choose a block group which will sort you into predetermined classes. This means you won’t need to schedule your own timetable.

Register into a Block Group

1. Click the arrow next to the Register button on any block group. This allows you to view a block group’s details so you can make sure the class times work for you.
2. To join a block group, select Register.

Once you have completed all outstanding tasks, return to the homepage.

1. Select the My Study tile.
2. Click on your course listed under Study Plans. This will open the Manage My Course page. You will see your core units as well as any other required selections for your course. Refer to your course planner to check how many units you should be doing, which ones to enrol into, and the amount of credit points required to complete your course.
    

If your course requires you to select a stream (this applies to Business, IT, Engineering, Science courses and the UniLink Bridging Program):
 

1. Start by choosing a stream. Navigate to the ‘Select One Stream’ component and click Select.
2. Click the arrow button to view a stream, or select the stream by clicking Add to plan.
3. This will open a preview screen with the required units for that stream. Click OK to confirm, or Cancel to go back and select a different stream.
4. Once your request has been processed, your selected stream will be marked as ‘added to study plan’. Select the grey arrow next to ‘manage my course’ to return to the Manage My Course page.
5. Your selected stream and the included units will now be listed in your Study Plan. To remove a selected stream from your study plan, click the Remove button.
    

If your course does not require you to select a stream, you can proceed to add all remaining selections to your Study Plan (this applies to Arts and Communications, Design, Health Science courses and the Swinburne Foundation Program).
 

1. Click the Select button next to ‘additional components’. This will open the unit search window.

2. Browse or search units to add to your Study Plan. You can apply filters to view recommended units, majors and minors for your Study Plan.

3. Click Add to plan to select a unit, then click OK to confirm.

4. Select the grey arrow next to ‘manage my course’ to return to the Manage My Course page and view your Study Plan.
5. To delete a unit from your Study Plan, select the red arrow and click Remove. Note that you cannot remove any unit from your Study Plan that is a core unit for your course, or a selected major or minor.
    

Note: If you haven’t selected enough units for your study plan to meet the credit points for your course, you will see a warning message pop up on screen. You don’t need to select all your course units right now, but you will need to do this eventually to complete your course. For now, we recommend selecting your units for all study periods in the current academic year.

1. Select the My Study Plan tile on the homepage, then click Plan and enrol. 
2. The ‘Study Planner help’ window will appear on screen. Click OK to proceed to the Plan and Enrol page. 
3. Some units only run during specific study periods. Units with assigned study periods will be automatically sorted into the relevant column. Units that have not been assigned are listed in the ‘unscheduled’ column. To schedule a unit, drag and drop into a study period column or click the Move button. 
4. Can’t find a study period? Click on Plan a study period, then select the year and study period. You can then select units in your study plan to add to this study period, or allocate units later. Click Finish. 
5. Click Enrol on a study period column to confirm your unit selection and view the enrolment summary screen. 
6. If you have any outstanding tasks, click  Complete my tasks  and follow the instructions to proceed. 
7. You may receive a ‘further action required’ prompt. This means you must choose a delivery mode for one of your units. Select your preferred study combination and click  Confirm  to proceed. 
8. Review your enrolment summary and click Confirm, then click OK on the enrolment quote window. You are now enrolled in this study period. 
9. Repeat for all study periods in the current academic year. 
10. Click My Study to return to your Study Plan and view your enrolled units. 
11. To withdraw from a unit in your Study Plan, select  Withdraw from unit. Tick the box next to the unit you’d like to withdraw from then click  Confirm. 
12. To swap a unit in your Study Plan, select  Swap a Unit  then click on the  Swap this unit  button for the unit you wish to withdraw from. Find the unit you wish to swap into, then click  Swap into this unit.  
    
    

As an international student, you must stay enrolled in four units in a study period unless you have received official approval from Swinburne to study a reduced load.

1. Select the My Calendar tile on the portal homepage.
2. The units you selected will automatically show in your calendar. Select a date range to view your timetable for a particular week. Note: your calendar may take up to 72 hours to update with your timetable.
    

If you are enrolling into Diploma of Design (Unilink), Diploma of Business (Unilink) or Diploma of ICT (Unilink) you'll need to create your timetable:
 

1. Select the  My Class Registrations  tile on the homepage. 
2. Select the study period you would like to plan, or click the title banner and choose a study period from the dropdown menu. 
3. Click the  Select  button next to each component to choose from the available times for that activity. To schedule the activity into a suitable time, click  Register. A green tick will appear on the component. 
4. Some activities, such as lectures, may not have options for different times. These already have a green tick next to them and have been scheduled into your timetable for you. 
5. Once you register an activity, it will appear in your timetable preview and will be colour coded to match the unit. All other available times for that activity are shown in the timetable preview as white. 
6. Any clashes with other activities will be flagged in the timetable preview. To choose a different time for an activity, select the  Swap  button on the component on the left-hand side. 
7. Once you have registered your activities for all units, return to the Home Page.

Now that you’ve enrolled in your units for the semester, you may have outstanding fees.  

1. Select the  My Finances  tile. The summary screen will show an overview of any fees owing. 
2. To make a payment, navigate to the Transactions tab. Select the  View  button next to any item to see more information. 
3. To make a general payment, click the  Make a payment  button at the top of the page. If you would like to pay a specific unit’s fee, select the arrow button and click  Make a unit payment. You can use the filter on the lefthand side of the screen to order unit fees by due date. Select the  Pay now  button on the fee you would like to pay. 
4. You can pay the full amount or make a partial payment. Enter the amount you would like to pay and click  OK. 
5. Enter your card details and click  Continue. A success message will appear to confirm that your payment has been processed.  
6. You will be emailed a receipt. You can also select  Payment receipts  on the My Finances page to view receipts for any payments you’ve made.

Congratulations, you're enrolled! 

Get started with tips on how to set up your email, find your way around campus and get your all-important Wi-Fi access.  

After you've gathered your documents and organised accommodation, sign up for your orientation session. 

Orientation is the best way to make new friends, meet new people and explore everything we have to offer. It's also a great way to learn how to get the most from your time here at Swinburne.