On-campus protocols


Protocols for students and staff on-campus

As staff and students gradually transition to campus, Swinburne’s priority is the health, safety and wellbeing of our people. To support the safety of Swinburne’s community and minimise risk, we have implemented protocols and cleaning guidelines for students and staff undertaking approved on-campus activities.

Our on-campus protocols have been formalised in Swinburne’s COVIDSafe Plan, which can be viewed on the intranet.

Staff and students accessing campus

All staff and students must check in by scanning the Victorian Government QR Code each time they visit campus. This is a government requirement and supports contact tracing efforts.

There is one QR Code per campus, including a separate QR Code for the Luton Lane building in Hawthorn. QR Code posters can be found at building entrances.

Manual check-in is also available by the Service Victoria app. If you are unable to check-in via your mobile device, a fellow student or colleague can check-in for you using the Service Victoria app.  

Swinburne’s QR location codes are: 

  • Hawthorn – 78F A3P 
  • Croydon – BBK 9LQ 
  • Wantirna – STW 2Y7 
  • Green Street, Prahran – MYK RDL 
  • High Street, Prahran – PRE EQW 
  • Fairfield – 6H2 9QQ 
  • Luton Lane, Hawthorn – NHR MHQ 

Kiosks have also been set-up at each campus for people who do not have access to a mobile device that can scan the QR Code and are unable to use the QR Code system.

The kiosk contains a laptop or device with a simple online form where people can record their details directly into the Victorian Government QR Code Service.

When using the kiosk to check-in, you can also include up to 10 other people by selecting the ‘add another’ field.

Kiosks can be accessed at the following locations: 

  • Hawthorn GS Building (GS101) 
  • Hawthorn TD Building (TD154) 
  • Hawthorn LateLab 
  • Croydon cafeteria 
  • Wantirna LateLab 

All students and staff are required to connect at least one device to the university’s wifi network ‘eduroam’ each day they are on campus and for the duration they are on campus.

All data captured through wifi technology will be managed according to Swinburne’s privacy policy and will be used for critical public health reasons, such as contact tracing, at the request of the Department of Health and Human Services. 

Visitors and contractors accessing campus

All contractors and visitors must check in by scanning the Victorian Government QR Code each time they visit campus. This is a government requirement and supports contact tracing efforts.

There is one QR Code per campus, including a separate QR Code for the Luton Lane building in Hawthorn. A QR code will also be available at events. QR Code posters can be found at building entrances. View staff and students accessing campus (above) for information on how to use the Service Victoria app to check-in without scanning the QR code.

Kiosks have also been set-up at each campus for people who do not have access to a mobile device that can scan the QR Code and are unable to use the QR Code system. View staff and students accessing campus (above) for more information, including kiosk locations.

Face masks

As of 11.59pm on Tuesday 27 July 2021, the Victorian Government requires face masks to be worn in all indoor and outdoor settings, unless an exemption applies. Examples of exemptions include teachers and lecturers while they are teaching and a person working by themselves in an office. Please ensure that you are carrying a fitted face mask with you at all times and wearing it in line with current government directives.

Swinburne face masks, including a new suite showcasing Indigenous designs are available for purchase via the Razor online store. 

Visit the Department of Health and Human Services for more information on the different types of face masks, how to wear your face mask, guidelines around reusing face masks and the best way to remove your face mask.

Cleaning protocols

Facilities and Services Group has overall responsibility for cleaning the building and amenities. The university cleaners will regularly clean the campus buildings and amenities. However, cleaning products and signage will be provided for students and staff so that you can ‘clean as you go’ at your discretion.

Products available for your use
Wipe away detergent spray, paper towels and Isopropyl alcohol wipes will be available for you to use at your discretion across the university. Wipe away spray and paper towels can be used to wipe surfaces you touch such as desks, benches and chairs. Alcohol wipes are available for electrical equipment, tools and non-powered tools and equipment. Signage will detail instructions for when it is appropriate to use each type of cleaning product.

If an area is out of chemicals, wipes or paper towel, or if the bin requires to be emptied, please call Facilities on 03 9214 8999.

Clean as you go
It is recommended that staff and/or students clean shared items or surfaces before and after activities. Activities include lectures, tutorials, lab work, workshops and practical classes.

Cleaning is recommended prior to using or touching furniture and fittings of an area or equipment used for an activity. If the furniture or equipment is shared and used by multiple parties during the activity, cleaning is recommended prior to being used by the next party.

Physical distancing

Ensure a distance of at least 1.5 metres is kept between yourself and others wherever possible. Floor decals may be placed across the university to mark out distances for queues. A number of computers and seats may be marked ‘not in use’ to help ensure physical distancing. 

Capacity limits in rooms

To comply with limits on the number of people that can be in a room or area, the spaces where there are limits will be signed to let you know how many people can be there. Please make sure the number of people in the room or area does not exceed the capacity limit.

Minimise the risks to our community:

Stay home if you’re feeling sick, even with milder symptoms like a fever or cough

Practice proper hand hygiene by regularly washing your hands for at least 20 seconds with soap and water. Alcohol based sanitiser has also been provided at various locations around campus.

Cover your cough and sneeze and put your used tissue in the rubbish bin. If you don’t have a tissue, cough or sneeze into your upper sleeve or elbows.

Temperature checking

Temperature checking is not mandatory for staff, students, contractors or visitors who come to campus as of Thursday, 29 October 2020. This is in line with Victorian Government directives.

To continue to provide a level of health support, self-serve temperature checking stations have been installed on campus for those choose to have their temperature checked. These stations are not be staffed, but are simple to use and will have easy to follow instructions available.

The locations of these stations by campuses are:

  • Croydon Cafeteria
  • Wantirna Cafeteria
  • Hawthorn (2 locations) GS Building, Lift Foyer, Ground Floor and the Atrium

View Swinburne’s staff frequently asked questions for further details on the university’s approach to temperature checking or our student frequently asked questions for information relevant to students. 

Where can I find more information?

Thank you for your support and for helping to make Swinburne COVIDSafe.

Other resources and information
A variety of COVIDSafe posters are avaialble on the staff wiki for use on campus and for other communication purposes.