On-campus protocols

Protocols for students and staff on-campus

As staff and students gradually transition to campus, Swinburne’s priority is the health, safety and wellbeing of our people. To support the safety of Swinburne’s community and minimise risk, we have implemented protocols and cleaning guidelines for students and staff undertaking approved on-campus activities.

Our on-campus protocols have been formalised in Swinburne’s COVIDSafe Plan, which can be viewed on the intranet.

Self-assessment tool

Swinburne has launched a self-assessment tool within the Swinburne App to support the university’s safe transition to campus, assist with contact tracing and remain in line with Victorian Government directives. The mandatory self-assessment tool is for staff and students who are attending campus and must be completed daily prior to coming to campus. This includes after hours and on weekends.

Steps to use the self-assessment tool on your smart phone/device:

  1. Download the Swinburne App from the Apple or Android App Store
  2. Select the ‘Access to campus’ button on the homepage
  3. Select ‘Sign in to complete your self-assessment for today’
  4. Complete the three questions and submit the form
  5. A message will display advising the staff member or student has either been approved to access campus or not authorised on the relevant date

If you are having difficulty downloading or using the Swinburne App, please contact the IT Service Desk on (03) 9 214 5000 if you are a staff member or contact Student HQ on 1300 794 628 if you are a student.

Visitors and those who are unable to complete the self-assessment via the Swinburne App, will need to complete a health declaration and provide attendance details using the online form before attending campus each day.

Students who receive a not authorised response after completing the self-assessment should contact Wellbeing at Swinburne. Staff who are not approved to access campus should contact their line manager for further information.

Connect to wifi network Eduroam and use swipe cards
When on campus, staff and students must connect at least one device to Swinburne’s wifi network ‘Eduroam’ and also use swipe cards when entering buildings. This must be adhered to at all times on campus (including outdoors on campus), after hours and on weekends. Connecting to Eduroam and using your swipe card will play an important role in supporting the university to complete contact tracing if required. 

All data captured in the self-assessment tool and through wifi and swipe card technology will be managed according to Swinburne’s privacy policy and will be used for critical public health reasons, such as contact tracing, at the request of the Department of Health and Human Services.

For further information on the self-assessment tool, please refer to our staff FAQs or student FAQs.

COVIDSafe training

Keeping Swinburne COVIDSafe training module has been developed for all students and staff to familiarise themselves with new processes to minimise risk and help keep our community safe. The training outlines Swinburne’s key COVIDSafe principles and addresses how we are managing the health and safety of our people while on campus.

We encourage staff who will be working on campus and their managers to participate in the ELMO training module available.

A CANVAS module is available for students covering the COVIDSafe principles and is recommended to be completed before attending campus.

Face masks

From 11:59pm, 26 February 2021, fitted face masks are now only required on public transport, in rideshare vehicles and taxis, in sensitive settings (e.g. aged care facilities) and larger retail settings (e.g. supermarkets, indoor shopping centres).  

For your safety and the safety of others, Swinburne will require fitted face masks to be worn indoors or outdoors on campus where physical distancing cannot be maintained. 

Teachers are not required to wear fitted face masks when carrying out teaching duties. 

Please ensure that you are carrying a fitted face mask when you leave home at all times. And please remember to maintain good hand hygiene, maintain 1.5m physical distance and stay at home when you are unwell.  

Whenever you are planning on coming to campus, you must complete the health declaration form, found on the Access to Campus button on the Swinburne App. You must also connect to Swinburne’s wifi network, ‘eduroam, when on campus. This will support contact tracing if required.  

Swinburne face masks, including a new suite showcasing Indigenous designs are available for purchase via the Razor online store

Visit the Department of Health and Human Services for more information on the different types of face masks, how to wear your face mask, guidelines around reusing face masks and the best way to remove your face mask.

Temperature checking

Temperature checking will no longer be mandatory for staff, students, contractors or visitors who come to campus from Thursday, 29 October 2020. Government guidelines have been adjusted in response to the reduced risk of community transmission of COVID-19 in metropolitan Melbourne.

To continue to provide a level of health support, self-serve temperature checking stations have been installed on campus for those choose to have their temperature checked. These stations will not be staffed, but are simple to use and will have easy to follow instructions available.

The locations of these stations by campuses are:

  • Croydon Cafeteria
  • Wantirna Cafeteria
  • Hawthorn (2 locations) GS Building, Lift Foyer, Ground Floor and the Atrium

Where physical distancing cannot be achieved and where high-risk cohorts are involved, such as students who work in aged care settings or researchers working in a lab where physical distancing isn’t feasible, temperature checking will remain mandatory. The teacher, researcher or person responsible for the activity will conduct temperature checks using a handheld thermometer.

Students and staff are still encouraged to maintain physical distancing, good hand hygiene and to stay at home if unwell to minimise the spread of COVID-19 in our community. 

View Swinburne’s staff frequently asked questions for further details on the university’s approach to temperature checking or our student frequently asked questions for information relevant to students.

View Swinburne’s staff frequently asked questions for further details on the university’s approach to temperature checking or our student frequently asked questions for information relevant to students.  

Cleaning protocols

Facilities and Services Group has overall responsibility for cleaning the building and amenities. The university cleaners will regularly clean the campus buildings and amenities. However, cleaning products and signage will be provided for students and staff so that you can ‘clean as you go’ at your discretion.

Products available for your use
Wipe away detergent spray, paper towels and Isopropyl alcohol wipes will be available for you to use at your discretion across the university. Wipe away spray and paper towels can be used to wipe surfaces you touch such as desks, benches and chairs. Alcohol wipes are available for electrical equipment, tools and non-powered tools and equipment. Signage will detail instructions for when it is appropriate to use each type of cleaning product.

If an area is out of chemicals, wipes or paper towel, or if the bin requires to be emptied, please call Facilities on 03 9214 8999.

Clean as you go
It is recommended that staff and/or students clean shared items or surfaces before and after activities. Activities include lectures, tutorials, lab work, workshops and practical classes.

Cleaning is recommended prior to using or touching furniture and fittings of an area or equipment used for an activity. If the furniture or equipment is shared and used by multiple parties during the activity, cleaning is recommended prior to being used by the next party.

Physical distancing

Ensure a distance of at least 1.5 metres is kept between yourself and others. Floor decals will be placed across the university to mark out distances for queues. A number of computers and seats will be marked ‘not in use’ to help ensure physical distancing.

Capacity limits in rooms

To comply with limits on the number of people that can be in a room or area, our spaces will be signed to let you know how many people can be there. Please make sure the number of people in the room or area does not exceed the capacity limit.

Minimise the risks to our community:

Stay home if you’re feeling sick, even with milder symptoms like a fever or cough

Practice proper hand hygiene by regularly washing your hands for at least 20 seconds with soap and water. Alcohol based sanitiser has also been provided at various locations around campus.

Cover your cough and sneeze and put your used tissue in the rubbish bin. If you don’t have a tissue, cough or sneeze into your upper sleeve or elbows.

Where can I find more information?

Thank you for your support and for helping to make Swinburne COVIDSafe.

Other resources and information
A variety of COVIDSafe posters are available on the staff wiki for use on campus and for other communication purposes.