Transition to campus
Last updated 17 February 2021.
From Monday 1 February 2021, staff and students will gradually transition to working and learning on campus. The transition to campus will be a staged approach in line with Victorian Government directives, with the health and safety of Swinburne’s community as the top priority.
It remains critical that if you are unwell, even with mild symptoms, or are waiting on COVID-19 test results, or have been in contact with someone who is COVID-19 positive, you do not attend campus.
Approval to attend campus
Staff are no longer required to complete the Activiti transition to campus process to obtain approval to come to campus from 1 February 2021. Instead, staff must work with their line manager to establish when it is suitable for them to attend campus.
Contact tracing requirements
To ensure Swinburne meets its contact tracing obligations and adheres to government directives, all staff and students must continue to complete the following steps:
- Complete the daily health declaration via the Swinburne App (downloadable from Apple and Android App Store) before attending campus
- Connect at least one device to Swinburne’s wifi network ‘Eduroam’ when on campus
Visitors and contractors are required to complete the attendance record and health declaration using this online form before coming to campus.
Visit the on-campus protocols page for further information on the requirements of staff, students and visitors coming to campus.
Principles for working from campus
The following principles apply to working from campus as we move to a state of COVID Normal.
Equipment and spaces
- Staff will be supplied with one complete set of equipment – either for campus or a home workspace.
- If an individual has special health and safety needs for their workspace, the provision of additional equipment for remote working will be agreed on a case-by-case basis.
- Some screens, keyboards and other technology and infrastructure will be available across workspaces on campus. However, the setup of home workspaces has impacted the resources available on campus in order to support staff working at home, meaning campus locations will not be fully resourced.
- Whether individuals come onto campus or are working from home, it is important everyone takes responsibility for ensuring they have access to the equipment and technology that they require when working from their preferred location on the relevant day. For example, a laptop may be all that is required for a ‘collaboration’ day on campus.
- New work arrangements and less campus space capacity will mean that not everyone will be on campus at the same time. This will mean the daily operating rhythm for individuals and teams may change.
- Flexibility is agreed within individual portfolios, considering the team’s work arrangements.
- Employee productivity will drive the ways of working decisions and the locations where activities are best performed.
- Blended ways of working will apply between on-campus and off-campus locations, and all campuses (e.g. meetings may involve people working at Hawthorn, Croydon, Wantirna and home).
Transition to campus Activiti process requirements
The transition to campus Activiti process is no longer required for individuals or teams.
The below categories will still require additional review and the submission of an Activiti request to ensure they are COVIDSafe:
- Class related activity not under an approved Transition to Campus teaching plan (i.e. apprentice inductions, enrolment sessions)
- Face to face service provision (client/customer facing). For example, teams or individuals who provide services to internal or external parties at a service counter (including Apprentice Centre, International, LAS etc). Please note: Staff requesting to attend campus to receive these services (e.g. attending IT Tech Bar) do not need to submit an Activiti request
- On campus exams/assessments. For off campus exams and assessments, please contact firstname.lastname@example.org to complete the COVIDSafe planning form.
These activities may occur on a one-off basis or as a regular occurrence.
In Activiti you will need to specify your Executive Group member to approve your request. If you are unsure who your Executive Group member is, view the list of Executive Group members on our website.
Visitors attending campus
The following steps should be taken for visitors coming to campus:
- If the staff member hosting the visitor is not currently approved to be on campus, this staff member must first request approval from their line manager to be on campus at this time
- Once permission is granted, the manager or Swinburne contact responsible for the visit must provide the visitor the link to the online attendance and health declaration form to complete on the day of their visit, prior to attending campus. In the event a visitor attends campus on multiple days, the online attendance and health declaration form needs to be completed each day they are on campus
- The line manager or Swinburne person responsible for the visit must meet and escort the visitor during their time on campus
- The Swinburne person responsible for the visit and the visitors must follow all on-campus protocols during this visit. This includes the Swinburne representative completing the self-assessment via the Swinburne App (available on the Apple and Android app stores) and connecting to Swinburne's wifi network 'Eduroam' each day they are on campus to support contact tracing if required.
Contractors attending campus
The manager or Swinburne contact responsible for the contractor must follow these steps when a contractor is attending campus:
- Provide the contractor the link to the online attendance and health declaration form to complete on the day of their visit, prior to attending campus. In the event the contractor attends campus on multiple days, the online attendance and health declaration form needs to be completed each day they are on campus
- Ensure the contractor is aware of and follows all on-campus protocols during this visit.
Off-campus activity (e.g. excursions)
An off-campus activity form and approval process has been developed for activities including industry visits and meetings, field work, field trips and excursions.
The form can be accessed here: COVIDSafe controls form for off-campus activity.
This process does not need to be used when students conduct self-directed off campus research or when staff attend seminars or conferences.
For information about any other types of on-campus or off-campus activities not listed above, please contact email@example.com.