Transition to campus


Last updated 21 April 2021

From Monday 1 February 2021, staff and students will gradually transition to working and learning on campus. The transition to campus will be a staged approach in line with Victorian Government directives, with the health and safety of Swinburne’s community as the top priority.

It remains critical that if you are unwell, even with mild symptoms, or are waiting on COVID-19 test results, or have been in contact with someone who is COVID-19 positive, you do not attend campus.

Staff and student contact tracing requirements

Starting 23 April 2021, Swinburne students and staff will no longer be required to complete the self-assessment health declaration in the Swinburne App when coming to campus. All students and staff are required to connect at least one device to the university’s wifi network ‘eduroam’ each day they are on campus and for the duration they are on campus.  

Students and staff who are unable to connect to ‘eduroam’ must scan the QR code each time they attend campus. See visitor and contractor process below for information on QR codes. 

All data captured through wifi technology will be managed according to Swinburne’s privacy policy and will be used for critical public health reasons, such as contact tracing, at the request of the Department of Health and Human Services. 

Contractor and visitor contact tracing requirements  

To meet government directives, Swinburne has implemented a QR code system for contractors, visitors and events for contact tracing purposes. All contractors and visitors will be required to scan the QR code when coming to campus each day. QR code posters will be displayed at main entrances and at key points around the university, there will be one code per campus. A QR code will also be available at events. 

Principles for working from campus

The following principles apply to working from campus as we move to a state of COVID Normal.

Equipment and spaces

  • Staff will be supplied with one complete set of equipment – either for campus or a home workspace.
  • If an individual has special health and safety needs for their workspace, the provision of additional equipment for remote working will be agreed on a case-by-case basis.
  • Some screens, keyboards and other technology and infrastructure will be available across workspaces on campus. However, the setup of home workspaces has impacted the resources available on campus in order to support staff working at home, meaning campus locations will not be fully resourced.
  • Whether individuals come onto campus or are working from home, it is important everyone takes responsibility for ensuring they have access to the equipment and technology that they require when working from their preferred location on the relevant day. For example, a laptop may be all that is required for a ‘collaboration’ day on campus.

Work arrangements

  • New work arrangements and less campus space capacity will mean that not everyone will be on campus at the same time. This will mean the daily operating rhythm for individuals and teams may change.
  • Flexibility is agreed within individual portfolios, considering the team’s work arrangements.
  • Employee productivity will drive the ways of working decisions and the locations where activities are best performed.
  • Blended ways of working will apply between on-campus and off-campus locations, and all campuses (e.g. meetings may involve people working at Hawthorn, Croydon, Wantirna and home).

Transition to campus Activiti process requirements

The transition to campus Activiti process is no longer required for individuals or teams. 

These activities may occur on a one-off basis or as a regular occurrence.  

In Activiti you will need to specify your Executive Group member to approve your request. If you are unsure who your Executive Group member is, view the list of Executive Group members on our website.  

Visitors and contractors attending campus

Starting 23 April 2021, the following steps should be taken for visitors or contractors coming onto campus: 

  • The Swinburne manager or person responsible for the visit must ensure that all visitors or contractors scan the QR code system and follow all on-campus protocols while on campus 
  • The Swinburne manager or person responsible must escort the visitor during their time on campus and enforce Swinburne’s COVID-19 protocols 
  • The Swinburne person responsible for the visit must follow all on-campus protocols, including connecting to Swinburne’s wifi network ‘Eduroam’.