3.1. Goods and services
The procurement processes prescribed by the University cover the acquisition of goods and services from external suppliers on behalf of the University, regardless of funding source.
The procurement processes prescribed by the University do not cover the provision or securing of grants, statutory appointments or the engagement of employees.
3.2. Guiding principles for procurement
The procurement of goods or services must:
a. Be for University-related purposes only and necessary to conduct the University’s business;
b. Be within an approved budget and/or approved in line with the University’s delegations;
c. Deliver a sound commercial relationship and value for money with outcomes that consider quality, risk, and other factors important to the decision along with price;
d. Consider environmental, social, and economic sustainability outcomes, with the objective of creating positive social impact, for example:
d.1. Environmental: reducing carbon emissions, waste, water and energy consumption, impact on the natural environment, reusing and recycling
d.2. Social: Indigenous suppliers and employment, social enterprise suppliers, reducing labour exploitation and modern slavery, diversity and inclusion alignment
d.3. Economic: local employment and businesses, educational outcomes, research outcomes and student work experience and placements;
e. Ensure market competitiveness by being open and transparent, and treating all prospective suppliers fairly and equally;
f. Promote probity in all procurement activities to demonstrate high levels of integrity consistent with the public interest;
g. Manage supplier risk in a manner consistent with the University Risk Management Framework;
h. Not expose the University to reputational or other risks without adequate mitigations;
i. Not disclose confidentially sensitive information to anyone without approval, and disclose only as necessary;
j. Always adhere to the University policies on anti-corruption, bribery, code of conduct, and conflict of interest; and
k. Not involve the acceptance of gifts, benefits, hospitality or inducements.
3.3. Modern slavery in our supply chain
The University deplores all forms of slavery and forced labour.
The University will endeavour to take the necessary steps to reduce the risk of the University’s supply chain, both in Australia and overseas, causing, contributing to, or directly linking to modern slavery practices.
Roles and Responsibilities (VC delegation)
*(Staff includes those holding, acting in or performing the responsible position or office)