An Academic Transcript is an official document which states your course, subjects and results, completion date, graduation date and is signed.
If you have not completed the course, please apply for a Results Certificate.
It costs $50 for two (2) copies per course with an additional $5 per copy, if requested at the same time.
If an Academic Transcript is not needed urgently, you can wait until your graduation ceremony to receive one free copy of your Academic Transcript.
Every student that applies to graduate will receive one free copy of their Academic Transcript at the time of graduation. Transcripts will be presented to students at their graduation ceremony, or will be mailed to them two weeks after the ceremony date if they are graduating in absentia.
Is there a cost for international mailing?
There are no extra costs for your Academic Transcripts to be mailed overseas.
It takse 5 business days to process an application, longer if you graduated before year 2000. All transcripts are mailed to a specified address, please allow an additional 3-5 days for postage.
If an application is urgent, sufficient proof must be attached to the application form (eg. visa with expiry date). This does not guarantee a quicker processing time.
Can you fax/email me copies?
We can't email you a copy but we can fax you a copy and mail the originals.
Importan Note: The faxed copy will not be an official Swinburne document but may be of use until the original arrives in the mail.
Can you send Academic Transcripts to other institutes or multiple addresses?
We can mail your Academic Transcripts to as many addresses or institutes as you wish as long as you have clear instructions.
Please put along with your application form a letter stating where you would like your copies mailed and where you would like your receipt mailed.
Can my Academic Transcript be sent in individual envelopes?
Yes, we can seal your Academic Transcripts in separate envelopes as per your request as long as you have clear instructions.
Can you put a Swinburne seal on the envelopes?
We do not have a seal but we can stamp the back of the envelope with an official Swinburne stamp to show that the contents within have not been tampered with.
If you have not graduated, you must submit an Application for Award/Graduation before you can lodge and receive your Academic Transcript(s).
Difference between an Academic Transcript and a Results Certificate
Both documents are official Swinburne documents, printed on Swinburne shield watermarked paper. If you have not graduated from your course or do not require course completion details, you can apply for a Results Certificate.
Details provided on the documents
|Results Certificate||Academic Transcript|
|Name of Student|
|Name of Course|
|Results; Year, Semester or Teaching Period,
Subject/Unit Name and Unit Code,
Grade and Mark obtained
|Name of Authoriser|
|Department Authorising the Document|
|Total Number of Subjects|
|Course Completion Confirmation & Date|
|Signature of the Authoriser|
Putting in a proxy application
You may put an application form in and pay on someone's behalf as long as you have an authorisation letter from the applicant. This must be signed. The person applying on the applicant's behalf must provide photo ID.
This also applies if collecting on behalf of the applicant.