Our code of conduct outlines the responsibilities of library users that help create a library environment we can all enjoy. Everyone is entitled to use Swinburne Library services and collections and to enjoy an environment conducive to study and research. You have a responsibility under the Libraries Regulations 2012 to help staff ensure the library is a great place to meet, learn and study, so please follow these guidelines to ensure a great library experience for everybody.


When you use the library facilities, equipment and/or resources:

  • You must not damage, vandalise, hide or steal library materials or property.

When you use library computing equipment and resources:

  • You must not install unauthorised software or alter software (such as changing program setups) on library computers.
  • You must not use library computing facilities for purposes other than legitimate educational, research and administrative purposes of Swinburne University of Technology.
  • You must not breach any licence terms or conditions of software or other resources installed or used on library computers.
  • You must not access inappropriate web sites, obscene material or make reproductions that infringe intellectual property laws such as copyright.
  • You must not refuse to vacate computer workstations once your booking has expired.
  • You must not behave in a loud and disruptive manner that upsets other users.


The use of library computing facilities is governed by Information Technology (IT) Systems Acceptable Use Policy.

To ensure you don’t disrupt research, study or interfere with the use of the library:

  • Do not create excessive noise or rowdiness, or participate in anti-social and offensive behaviour.
  • Do not participate in loud conversations in non-designated group study areas.
  • Do not intimidate and harass library staff or other library users.
  • Do not talk on mobile phones in designated quiet study areas.

To ensure you don’t create an unhealthy or unpleasant environment:

  • Do not smoke, consume alcohol or use illegal substances in the library.
  • Do not consume food or drink in non-designated areas of the library.
  • Do not drop litter the library — use the rubbish bins provided.
  • Do not refuse to leave the library at closing time or during an emergency evacuation.


Library users are required to comply with all applicable laws, policies and rules. Failure to observe this Code of Conduct may lead to eviction from the library or withdrawal of library privileges. Legal action may also be taken in cases of unlawful activity.

When using online library resources including databases, journals and ebooks you must comply with: 

  • the Copyright Act and any other legal requirements 
  • licence conditions that apply to any database or online resource.

It is usually permitted to: 

  • print, save or email a reasonable number of articles or a reasonable amount of other information 
  • make and use a copy for your personal teaching, learning and research at Swinburne 
  • share a copy with other staff and students at Swinburne 
  • make a link to an article in a database. 

It is usually not permitted to: 

  • make a large number of copies from the same journal or database 
  • make multiple copies of the same article to use as class handouts or in course packs 
  • do any sort of systematic copying such as making a copy of every article in an issue of an online journal or making a copy of an entire online book 
  • make a copy for use outside Swinburne 
  • use a resource for profit or commercial purposes 
  • share a copy with people outside Swinburne 
  • make an electronic copy of a database article and post it online without permission.

Who can use a library database? 

Current students and staff may use databases and online resources on the library website to support teaching, learning and research at Swinburne. Some databases may also be used in campus libraries by visitors and registered borrowers.

About the library collection 

The library manages an integrated collection of physical and online information resources to support teaching, learning and research at Swinburne and selects, acquires and provides access to these resources for Swinburne staff, students and researchers. 

Resources are available at Swinburne’s Australian campus libraries at Hawthorn, Croydon and Wantirna and online via the library website. The Licensing, Acquisitions and Copyright team manages acquisition processes for the collection. 


Discovery and access

Our collection is managed by the Ex Libris library management system, with access provided through Search the library. Resources included in Swinburne Research Bank and Swinburne Commons form part of the overall library collection but are managed under separate guidelines. 


Selection

Library resources are selected and approved based on a range of criteria including cost, demonstrated or expected usage and relevance. We focus on selecting high use resources that support teaching, learning and research at Swinburne. 


Preference for online formats 

The library’s priority is to maximise access to online content to deliver information resources to the widest possible audience.  Online formats are preferred where they meet the information needs of users subject to budget, licensing and technical requirements. As a rule, the library will not acquire physical resources where an online alternative is available. 


Physical and technical infrastructure

Evaluation and selection of physical and online resources for the library’s collection will take into account available physical and online infrastructure and intended use. 

For physical resources this includes shelving, storage, booking, loan and use.  For online resources this includes software and hardware requirements, authentication, limitations on access and intended use. As a rule, resources with requirements that limit their open and effective use will not be acquired. 


Business rules to encourage use 

Library resources are acquired to maximise access. Where possible, physical resources will be available in the general collection and online resources will be open to all Swinburne users. Requests to limit use of physical and/or online resources must be approved by the Library Collections Advisory Committee. The Library Management Team manages the library’s business rules regarding loan and use of resources. 


Governance 

The Library Management Team convenes a Library Collections Advisory Committee to manage acquisition and provision of library information resources. The Committee is chaired by the Manager, Licensing, Acquisitions and Copyright. 


Licensing 

Copyright law and licenses are considered in the evaluation and selection of physical and online resources. As a rule, resources with licensing requirements that limit their effective use will not be acquired. 


Budgets 

The library manages the library materials budget. We aim to acquire and provide information resources that maximise use and meet the needs of all library users. Due to costs it may not be possible to acquire or provide access to all requested resources. The library will make decisions based on the current and projected annual budgets, expenditures, and encumbrances. 

Subscriptions or continuous orders commit the library to ongoing expenditure in future years. As a rule, new subscriptions will require cancellation of an existing subscription to an equivalent amount. Subscriptions will in most cases be considered on an annual basis. Subscriptions and resources with a purchase price in excess of $A5,000 and resources that require ongoing costs must be approved by the Library Collections Advisory Committee. Resources with a purchase price in excess of A$200,000 must be approved by the Deputy Director, Library Services. 


Textbooks and class sets 

Students are expected to purchase required textbooks. Where possible, depending upon acquisition and pricing models, the library will acquire a limited number of textbooks and recommended readings. The library does not acquire class sets or online resources which are licensed to a limited cohort, such as a class group, or that can only be used in a classroom environment. 


Languages 

The library will only purchase texts in languages taught at Swinburne. 


Works by Swinburne authors

Works authored by Swinburne academics will be considered if they satisfy the general selection criteria. Subscription resources that feature a large number of Swinburne authors will be considered where they satisfy the general selection criteria including cancelling another subscription of equivalent value. 


Special collections 

Most library collections are acquired for general use. Special collections with specific requirements for acquisition or use must be approved by the Library Collections Advisory Committee. Special collections form part of the overall library collection but are managed under separate guidelines. 


Design Special Collection

The Design Special Collection is a collection of historical source material and contemporary design related material.  


Equipment

Equipment may be acquired for student and/or classroom use. 


Non-library resources/equipment

Swinburne staff may request that personal or departmental owned resources or equipment be temporarily loaned to the library collection. If accepted, loaned resources and equipment will be managed according to the usual library business rules regarding booking, loan and use. 


Donations

Donations to the library will be considered according to the usual selection criteria applied to other resources. If accepted, donations will become part of the general library collection and subject to normal business rules including deselection. 


Deselection 

The library will manage the physical and online collections on an ongoing basis and deselect materials that are no longer relevant, out of date, in poor physical condition, no longer conform to technical or licensing requirements, do not demonstrate ongoing usage, or that are being deselected to allow release of funds to acquire more relevant or cost-effective resources. 

With regard to older editions, only the most recent editions of multiple-edition works will generally be retained in the library collection. Upon acquisition of newer editions, regardless of format, superseded editions will generally be removed from the collection. Exceptions to this practice, for example where content differs between editions, must be authorised by the Collections Advisory Committee. 


Exceptions

Proposals for acquisition of resources outside the scope of this policy must be referred to the Library Collections Advisory Committee via your liaison librarian.

Library regulations can be found under Swinburne Policies.

Swinburne is committed to ensuring that staff and students are provided with clear copyright information when accessing and using information resources. 

Copyright management at Swinburne is guided by clause 9.2 of the Swinburne People, Culture and Integrity policy and the Swinburne Copyright Guidelines [PDF 223KB].

Copyright for students

Access the copyright for students tool for guidance on using images, video, text and music in your assignments. 

Copyright for teaching

The simplest way to make journal articles, book chapters, images and audio-visual material available to your students is to use Swinburne Library resources. 

Contact your Liaison Librarian if you need help with your search or advice on teaching materials.

If the resources you want to use are not available through the library, more information about copyright is available on the Copyright wiki (login required) or use the copyright for teaching tool (login required) to find information specific to the media type you want to make available to your students. You can also contact the Swinburne Copyright Office at copyright@swinburne.edu.au.

Contact the library

For all enquiries and feedback, please email library@swinburne.edu.au or call 1300 794 628. Alternatively, complete this form so our team members can get in touch with you.

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