Refunds for local students

You may be eligible for a refund of course or unit fees under certain circumstances, if you withdraw by the relevant census date.

Reason

Required documents

You have been officially granted an exemption from a unit/s and applied prior to the census date

Confirmation of exemption/s in writing from Swinburne

Your fees have changed from full fee paying to deferred student contribution (e.g. you have applied for HECS-HELP) prior to the census date

You must complete and submit your government assistance form online before the Census date

You have been officially withdrawn from your course or unit/s of study prior to the census date

Confirmation of withdrawal in writing from Swinburne

You have been officially granted a Leave of Absence from your studies (or deferral) prior to the census date

Confirmation of approved Leave of Absence (or deferral) in writing from Swinburne

You have overpaid your Student Services and Amenities Fee/student contribution/course fees

Proof of payment and details of the refund amount requested

You are transferring to another educational institution and withdrawing from your course before the census date

Confirmation of withdrawal in writing from Swinburne

Other

Supporting documentation

Getting a refund

Before we can process your refund you need to:

Withdrawing from a unit/s before census date 

The following rules apply if you withdraw prior to census date

  • postgraduate, undergraduate and Unilink students will not incur a HECS-HELP or FEE-HELP debt
  • vocational education (VE, formerly TAFE) students studying a diploma, advanced diploma or vocational graduate certificate level will not incur a VET FEE-HELP debt
  • all students (including VE students studying at Certificate IV level and below) will receive a refund of any up-front fee payments made on or before the census date.

Withdrawing from a unit/s after census date

The following rules apply if you withdraw after census date: 

  • postgraduate, undergraduate and Unilink students are liable for all HECS-HELP or FEE-HELP debt incurred
  • vocational education (VE, formerly TAFE) students studying at diploma, advanced diploma or vocational graduate certificate level are liable for all VET FEE-HELP debt incurred
  • students (including vocational education students studying at Certificate IV level and below) are not eligible for a refund of any upfront fee payments made on or before census date. In very special circumstances, you may be able to apply for a post-census remission of debt (PCR)

How to withdraw from a unit/s or your whole course

If you need to withdraw from your unit/s or course, there are slightly different processes in each case: