All human ethics applications must be lodged online using the Swinburne Ethics Review Management (ERM). For detailed instructions see the ERM human ethics user guide [PDF 3.7MB].

Application process

  1. Go to the Swinburne Ethics Review Management website. 
  2. Click ‘Log in’ in the top right-hand corner of the menu bar and enter your Swinburne email address and password.  
  3. Select ‘Create project’ from the left-hand sidebar, add in the Project Title and select the appropriate application form. 
  4. Complete the application — you can invite your collaborators to review and work on the form too. 
  5. Create and attach relevant additional documents as requested in the form. 
  6. Obtain the sign-offs requested in the form. 
  7. Submit the application form by the relevant deadline.  
  8. Respond to any queries posed by the ethics committee. 
  9. Ethics approval will be granted once all outstanding queries are satisfied.

Already have ethics approval from a non-Swinburne Human Research Ethics Committee (HREC)? 

For applications that have already received ethical approval from an NHMRC-registered Australian HREC please select the Human External Approved/Transferred application in the ERM system and complete that form. You will be required to provide evidence of the approval and copies of all documents that they approved.

Human ethics user guide
Ethical research management

Human ethics user guide

This guide provides detailed instructions for using the Swinburne Ethics Review Management (ERM) system.

Deadlines and application help

Make sure you submit your application to the correct review body. 

Swinburne University Human Research Ethics Committee (SUHREC) review 

The SUHREC committee reviews research that is not low-risk and/or involves vulnerable population groups and/or significantly sensitive issues. 

SUHREC submission deadlines 2021 SUHREC meeting dates 2021
Friday 2 July Friday 16 July
Friday 6 August Friday 20 August
Friday 3 September Friday 17 September
Friday 1 October Friday 15 October
Friday 5 November Friday 19 November
Friday 26 November Friday 10 December

Swinburne Human Ethics Sub Committee (SHESC) review

The SHESC sub-committee reviews research that is negligible or low risk and does not involve vulnerable population groups and/or sensitive issues.

SHESC submission deadlines 2021 SHESC meeting dates 2021
Monday 28 June Friday 9 July
Monday 12 July Friday 23 July
Monday 26 July Friday 6 August
Monday 2 August Friday 13 August
Monday 16 August Friday 27 August
Monday 23 August Friday 3 September
Monday 30 August Friday 10 September
Monday 13 September Friday 24 September
Monday 27 September Friday 8 October
Monday 11 October Friday 22 October
Monday 25 October Friday 5 November
Monday 1 November Friday 12 November
Monday 15 November Friday 26 November
Monday 6 December Friday 17 December

Note: Additional SHESC dates to be advised.

Human research ethics assistance

Drop-in sessions postponed

Due to COVID-19 restrictions, drop-in sessions are currently postponed until further notice. Future dates will be available as soon as possible.

Do you need a hand preparing your human research ethics application or have any questions you’d like to ask? The Research Ethics, Integrity and Biosafety hosts sessions for research staff and students to:

  • discuss ethics requirements for research 
  • get help preparing ethics applications 
  • discuss the committee’s feedback on ethics applications that have already been reviewed 
  • get help submitting modification requests or annual reports 
  • raise any other queries about human research ethics.

Sessions are held in the Office of Research Ethics, Integrity and Biosafety, SPS building, level 1 and there is a limit of three appointments available per session. To make an appointment to attend please email Staff and students are also welcome to ‘drop-in’ but preference will be given to those who have made a booking. If the time/day doesn’t suit you, please contact the team to arrange an alternative time.

Want to know more about requirements for ethics review?

Find out what research requires ethical review and what level of review is required, or whether your research is exempt from needing a review.

Find out more