To meet our public health obligations and as a condition of your entry onto campus, Swinburne is collecting data and implementing contact tracing at each campus. The University will collect your personal and health information (referred to collectively herein as ‘personal information’) as outlined in this notice.
In some instances, the University may share your personal information with:
- relevant Government Departments or agencies to meet mandatory reporting obligations relating to public health; or
- any third party service providers that are required to enable Swinburne to provide its educational, academic or support services to you.
The information you provide will be collected lawfully and fairly and in a non‐intrusive way. We will collect your personal information directly from you wherever possible. However, where this is not practicable, we may collect information you have provided through other lawful means (for example scanned QR codes, Wi-Fi logs).
Personal information that may be requested from you includes:
- your name and contact details
- student or staff identification number
- date and time of your visit
- location of visit
- temperature (if you have had your temperature checked)
- your vaccination status (see further information below)
Collection of vaccination status
Swinburne is asking all staff and students to confirm their vaccination status.
What evidence do we require?
The evidence we require depends on your COVID-19 vaccination status and whether any exemptions apply to you. Swinburne will collect personal information and records that may contain your Personal Information including:
- whether you are fully vaccinated, part vaccinated or unvaccinated at a given point in time;
- date of first dose (actual or planned);
- date of second dose (actual or planned);
- any exemptions that may apply.
How will this information be used?
Once you submit your evidence, we will validate it and make a record of your vaccination status.
We will only use this information for the purpose of confirming that you are able to attend campus or participate in University activities (and related health and safety matters).
If your program or course of study requires the involvement of an external third party, then Swinburne may share your Personal Information with this external third party. This sharing of your Personal Information will be limited to what is necessary to ensure you are able to continue to progress in your studies and access any related support services.
We will not otherwise use or disclose this information unless required or authorised by law.
What if you do not want to provide this information?
Having information about the vaccination status of our staff and students is critical to managing the health and safety of the Swinburne community. If you choose to not provide this information, we won’t know whether or not you are vaccinated and you may, for example, not be allowed to attend campus or otherwise participate in University activities.