Part 1. The Enrolment Process
Division 1. Enrolment responsibility
4. Completion of enrolment
1. Enrolment is the administrative act of enrolling students who have been admitted to the University.
2. An applicant must complete enrolment not later than the date specified by the University.
3. Enrolment is not complete until all fees associated with enrolment have been paid.
5. Disclosure of previous suspension or exclusion
A student must, at the time of application and before enrolment, disclose to the University if he or she has been excluded or suspended from an educational institution for academic or non-academic reasons.
6. Maintenance of enrolment data
A student must inform the University immediately if —
a. the student becomes aware of an error in enrolment data held by the University;
b. personal details change.
Division 2. Enrolment requirements
7. Cut-off date for addition of units
The University may set a date in each teaching period after which the addition of units in that teaching period requires permission.
8. Courses requiring work placement checks
1. If a work placement is part of the assessment or requirements for a course—
2. students may be required to obtain a favourable regulatory check before enrolment in the course or unit or before undertaking the placement;
A student may be required to obtain a Police Check or Working with Children Check or provide confirmation that he or she is a fit and proper person.
3. it is the student’s responsibility to be aware of the need for and arrange and pay for the required regulatory check;
4. the University is not obliged to organise a work placement for a student who fails to obtain a favourable regulatory check.
9. Enrolment in a unit
1. A student who is enrolled in a course must enrol in units that form part of that course.
2. A student may be refused enrolment if that unit has reached its allowable capacity of students.
3. It is the responsibility of a student to ensure that units he or she chooses meet the requirements of the course.
4. A student enrolled in a course must not enrol in a unit that does not meet course requirements, unless allowed by the University.
5. If a student is not enrolled in a unit or course, the student must not, in that unit or course—
c. attend classes, receive tuition or instruction; or
b. submit himself or herself for assessment, or participate in an assessment process.
Division 3. Student Identity Cards
10. Student identity cards
1. The University may issue student identity cards to students, other than—
a. students enrolled in a single subject;
b. students in cohorts or classes specified by the University.
2. A student identity card is issued for the purpose of enabling the student to access University services and facilities, as determined by the University.
3. A student must not use a student identity card other than for the purposes for which it is issued, and in accordance with the specified conditions of use.
Division 4. Confirmation of enrolment
11. Student responsibility
1. It is a student’s responsibility to-
a. ensure that he or she is correctly enrolled in each teaching period;
b. ensure that information on the University’s records is complete and correct;
c. ensure that units in which the student enrols are part of the course in which the student is enrolled;
d. notify the University of any change of name, address or other data recorded on the student information system;
e. at the time of each enrolment session, ensure that all personal data on the University’s records is correct;
fd. if the student wishes to request support for a known disability, advise the University of that disability and make a request for support;
g. ensure that the University has a record of current contact details and personal information;
h.read and act upon, as appropriate, all notices and correspondence (written or electronic) from the University.
Under section 44 of the Governance and Administration Statute 2012 notice may be given by sending to the address shown on the student’s record on the date of sending or emailing to the student’s University email account.
2. It is not a ground for review or appeal against a University decision that a student has been detrimentally affected by—
a. an inadequacy of University records which results from failure to comply with this regulation; (b) a failure to read and act upon, as appropriate, a notice or correspondence from the University.
3. An international student or international applicant must notify the University immediately if he or she becomes a permanent resident or citizen of Australia.
Division 5. Amendment to enrolment
12. Withdrawal from a course
1. A student may cancel his or her enrolment in a course by—
a. complying with the withdrawal from course requirements set by the University;
b. obtaining the University’s approval for the withdrawal.
2. If a student withdraws from a course after the applicable census date for the teaching period, the University may—
a. assign fail grades;
b. retain all fees associated with the student’s enrolment, including—
i. tuition fees;
ii. amenities fees;
iii. services fees;
iv. administrative fees;
v. materials fees;
vi. other fees.
3. The University may waive the imposition of fail grades or financial consequences if it is satisfied that there were exceptional circumstances.
Part 2 . Continuity of Enrolment
13. Maintaining continuity of enrolment
1. Subject to sub-regulation (3), a student must maintain continuous enrolment from one teaching period to the next in units that form part of the course.
2. In this regulation, one teaching period to the next refers to the normal sequence of teaching periods, including semester to semester and trimester to trimester.
3. A student’s continuity of enrolment is unaffected if he or she obtains approval for a leave of absence covering any teaching period in which enrolment is not maintained.
14. Failure to maintain continuity of enrolment
1. If a student does not maintain continuity of enrolment the student loses the following rights—
a. the right to specified student contribution rates;
b. subject to sub-regulation (3), the right to a place in the course.
2. A student to whom sub-regulation (1)(b) applies has no right to enrol in units in the course without first being granted, on application, re-admission to the course.
3. The University may permit a student to remain in a course without applying for re-admission if the break in enrolment is for a period of no longer than 12 months.
Part 3. Refusal or cancellation of Enrolment
15. Grounds for refusal or cancellation
1. The University may refuse or cancel a student’s enrolment or refuse to allow a student to participate in a unit or other course component if—
a. the student has enrolled, or is attempting to enrol, in a unit that is not approved for the student’s course or year of study;
b. the unit has reached its allowable capacity of students;
c. the student is a subsidised or specially funded student and the maximum number of subsidised or specially funded units has been reached;
d. the unit is withdrawn from offer as a result of a University decision;
The University might decide to withdraw a unit due to low enrolment numbers.
e. the student is found to have failed a requisite or conditional enrolment requirement;
f. the student has failed the unit on two previous occasions;
g. it has been determined that a reduced study load or an enrolment in specific units is required as part of the result of an unsatisfactory progress decision;
h. the University considers that the student is unsuitable to undertake the unit or component or that refusal or cancellation should otherwise occur in the interests of the University or of the student.
The University might consider a student to be unsuitable for health and safety reasons.
Note The Academic Courses Regulations 2013 also provide for the withdrawal of offers and cancellation of admission and enrolment.
2. The University may refuse or cancel a student’s enrolment at the University if—
a. the student has provided false, misleading or fraudulent information in relation to an application for admission or an application for academic credit;
b. the student has committed student misconduct and the sanction includes refusal or cancellation of enrolment or exclusion;
c. the student has failed to comply with requirements of the Higher Education Support Act 2003
A student fails to lodge a Commonwealth Assistance (CAF) form or a Tax File Number.
d. the student has failed to pay applicable fees or charges by the applicable date;
e. it has been determined that the student should be excluded as part of an unsatisfactory progress decision;
f. the student has been terminated from the course and is not entitled to be enrolled;
A student who has failed to achieve satisfactory course progress might be terminated under this provision.
g. the University considers that the student is not a genuine student;
h. the University determines that it is necessary or reasonable to do so in order to fulfil regulatory or administrative requirements or guidelines;
i. the University considers that refusal or cancellation should occur in the interests of the University or of the student.
The enrolment of a deceased student might be cancelled under this provision.