Part 1. Restrictions and Requirements
Division 1 — General
23. Imposition of conditions
1. The University may, at any time, impose conditions on a candidate’s access to University premises, use of University facilities and services, and participation in University activities.
2. Conditions imposed under this regulation may include conditions relating to
a. the number of units to be taken (including a maximum number) in a Doctoral Degree (Professional);
b. milestones to be reached;
c. the expected level of achievement;
d. engagement with support services or counselling as required by the University as a consequence of a candidate progress decision, candidate misconduct or concerns about the candidate’s behaviour;
e. expected behaviour.
3. The University may suspend or exclude a candidate or impose further conditions if conditions imposed under this regulation are not complied with.
24. Approval to overload
A candidate must not undertake more than the normal full time load in a Doctoral Degree (Professional) in any teaching period without the permission of the University.
25. Concurrent study
1. An international candidate must not enrol in concurrent courses.
2. A domestic candidate must not enrol in concurrent courses, except where the candidate is an academic staff member pursuing a Graduate Certificate in Teaching and Learning or equivalent approved professional development training course.
3. A candidate must not enrol in a higher degree by research and units from another course or program of study without the permission of the University.
4. In deciding whether to give permission under sub-regulation (2), the University must take into consideration the likelihood of the candidate succeeding in all of the studies undertaken.
Division 2 — Supervision
26. Requirement for supervision
1. Research in higher degrees by research must be supervised.
2. Supervisors are appointed by the University.
Division 2 — Course Conversion
27. Conversion from Masters Degree (Research)
1. The University, on application, may allow a candidate to convert from a Masters Degree (Research) to a Doctoral Degree.
2. An application for conversion must be made within the first year of enrolment (full time equivalent).
3. However, the University may permit conversion at a later stage of enrolment.
A progress review panel recommends that a candidate convert his or her enrolment. The University, after considering the recommendation, permits conversion.
4. An application must include
a. a summary of what has been achieved;
b. an outline of the scope of the work and the ways in which the work overall will be significant and original;
c. a submission of the work completed to date;
d. a statement of support from the supervisory team.
5. The University may take into consideration
a. the availability of a place in the destination course;
b. satisfaction by the candidate of pre-requisites and other entry requirements for the destination course;
c. any conditions or pre-approval requirements imposed by a candidate’s sponsor;
d. funding for the destination course, places within the destination course or the program of research;
e. scholarship conditions;
f. any applicable regulatory or administrative requirements or guidelines.
6. Requirements and arrangements for academic credit, scholarships, academic progress and expected completion may change with the course conversion.
7. The duration of candidature expended within the Masters Degree (Research) is deducted from the duration of candidature within the Doctoral Degree.
28. Other conversions
1. Other possible conversions for which a candidate might apply include
a. from a Doctoral Degree to a Masters Degree (Research);
b. from a Doctoral Degree (Research) to a Doctoral Degree (Professional);
c. from a Doctoral Degree (Professional) to a Doctoral Degree (Research).
2. The requirements of regulation 27 apply to a conversion under this regulation, with any necessary modifications.
Part 2. Academic Credit
29. Academic Credit unavailable for PhD or Masters by Research
Academic credit for studies completed at other institutions, or as part of another course, is not available for the—
a. Doctoral Degree (Research);
b. Masters Degree (Research);
30. Academic credit for other courses
1. Except as provided in regulation 29, the University may, on application, grant academic credit to a Doctoral Degree (Professional) candidate on the grounds of
a. postgraduate degree studies; or
b. prior relevant work experience.
2. Academic credit may be granted as determined by Academic Senate.
3. The Academic Senate must determine the maximum academic credit to be granted for courses.
31. Minimum studies at Swinburne for an award
Notwithstanding any academic credit, the Academic Senate may determine a minimum number of credit points, duration of study or nature of assessment at Swinburne required in order to take out an award.
32. Time limits for academic credit
The Academic Senate may determine time limits on the granting of academic credit.
Part 3. joint Awards
33. University may offer joint awards
1. The University may offer joint awards with a partner institution if
a. it has an agreement with the other institution making provision for the management and delivery of the awards;
b. it is satisfied that processes and standards at the other institution are at least equivalent to those of Swinburne; and
c. the joint award course is approved by the Academic Senate.
2. A candidate for an award offered under this regulation must comply with the procedural requirements of both institutions.
34. Candidates who satisfy requirements
A candidate who satisfies the requirements of both institutions is to be awarded a single qualification jointly conferred by the institutions, with a single testamur bearing the seal of both institutions or two testamurs each recognising that the qualification was undertaken through a joint program.
Part 4. Full-time and Part-time study
35. The University may permit full-time and part-time study
1. Unless otherwise restricted by the University for a particular course or class of candidates, a candidate may study full-time or part-time.
2. This regulation does not affect;
a. maximum duration requirements;
b. scholarship requirements;
c. regulatory requirements.
Part 5. Time Limits for Completion of Courses
Division 1—Duration of Candidature
36. Calculating the duration of candidature
1. The duration of a person’s candidature is to be calculated in accordance with the following principles
a. candidature commences on the date of first enrolment in a course;
b. candidature ends when the first of the following occurs
i. the examinable outcome is submitted for examination;
ii. the maximum period of candidature is reached;
iii. the candidate withdraws from the course;
iv. the candidate’s candidature is terminated by the University;
c. in the calculation of the period of candidature, any period of leave of absence granted under regulation 37 is to be disregarded.
2. The University may permit a candidate enrolled in the Doctoral Degree (Professional) to continue his or her candidature post-submission to allow for the completion of coursework units.
37. Leave of absence
1. The University may grant leave of absence, not exceeding 12 months.
2. However, the University may allow a longer period of leave of absence in exceptional circumstances.
3. During a period of leave of absence
a. a candidate must not use University premises, use University facilities or services (such as computer access, email accounts and access to networks, databases, laboratories and libraries) nor participate in University activities;
b. access to supervision may be limited;
c. the candidate must not conduct research or collect data for the purposes of the candidature, including
i. laboratory work;
ii. field work, including interviews, surveys and work placements;
iii. any other work that is governed by relevant ethics applications.
A candidate who collects data in breach of this regulation may be in breach of the Code of Conduct of Research and consequently may commit research misconduct under the Student Academic Misconduct Regulations 2012.
38. Annual leave
1. The University may grant a candidate annual leave, not exceeding four weeks for each year of the candidate’s candidature.
2. During annual leave a candidate may—
a. enter University premises;
b. use University facilities and services (including academic supervision);
c. participate in University activities.
Division 2—Time Limitation
39. Maximum time to complete a course
1. Except as otherwise provided in this Part and subject to Commonwealth and State regulatory requirements, a candidate must complete a course within 10 years.
2. In calculating time for the purposes of this Part the following periods are to be included in the calculation of time unless the University has made an exception due to specified circumstances—
a. any period of leave of absence;
b. any period of annual leave.
3. This regulation does not restrict the Academic Senate specifying a shorter time limit for completion of a course in the course accreditation instrument.
4. The University may grant an exemption from this regulation, subject to any conditions which it considers appropriate.
5. The University may refuse to re-enrol a candidate who has exceeded the applicable time limit.