Board Member Commitments

Council and Statutory Elections are conducted on an annual basis to fill vacancies within the following University bodies. Staff and students considering nominating for a position are encouraged to read the following information regarding the roles, responsibilities and time commitments.

Council

Role of Council

The role of Council is set out in the Swinburne University of Technology Act and the University’s Governance Framework, which has been approved by Council.

Council has the general direction and superintendence of the University and may exercise all the powers, functions and duties of the University.

The primary responsibilities of the Council include:

  • Appointing and monitoring the performance of the Vice-Chancellor
  • Approving the mission and the strategic direction of the University and the annual budget and business plan
  • Overseeing and reviewing the management of the University and its performance
  • Establishing policy and procedural principles, consistent with legal requirements and community expectations
  • Approving and monitoring systems of control and accountability, including general overview of any controlled entities
  • Overseeing and monitoring the assessment and management of risk across the University, including commercial undertakings
  • Overseeing and monitoring the academic activities of the University
  • Approving significant commercial activities of the University
  • Sections 9 and 10 of the Act also list specific powers and functions of Council. These include, consistent with TEQSA Provider Standard 3.1, conferral of higher education awards.

For more information, see the ‘useful reading’ section on this page.

Commitments

Council Members
Time Commitment
Council
  • Seven meetings per year

  • Three hour meeting duration

  • Five hours pre-reading and analysis per meeting
OtherTime Commitment
Council New Member Induction
(on commencement)
  • One hour meeting duration with the:
    • Chancellor;
    • Vice-Chancellor;
    • Chief Financial Officer; and
    • University Secretary
‘Governance in the University Sector –
Foundations of University Governance’ course
- Australian Institute of Company Directors
  • Three days
Attend Graduation Ceremonies
(Mar/Aug/Dec), Faculty Prize Ceremonies
and other Alumni Events in an
official capacity
  • Occasionally
Council members are expected to attend all Council meetings, most meetings are held at the Hawthorn campus. Council members are encouraged to attend events as an official guest pending availability.

Useful reading

Contact us

Ms Emma Lincoln
University Secretary and Director, Governance and Assurance       
t: +61 3 9214 5073
e: elincoln@swinburne.edu.au

 

Academic Senate

Role of Academic Senate

The role of Academic Senate is to have oversight of all academic programs at Swinburne on behalf of Swinburne Council.

Its responsibilities reach across all courses offered by the university, including vocational education, higher education and research.

For more information, see ‘useful reading’ section below.

Commitments

Academic Senate Members
Time Commitment
Academic Senate

Eleven (11) elected staff members
and three (3) elected students
sit on Academic Senate

  • Six meetings per year

  • Three hour meeting duration

  • Usually three hours pre-reading per meeting

  • Occasional circulatory resolution by email
Sub-Committees Members
Time Commitment

Academic Senate Courses Committee

Five (5) elected Academic Senate
staff members are allocated to sit
on the Academic Senate
Courses Committee

  • Six meetings per year

  • Usually two hour meeting duration

  • Usually two hours pre-reading per meeting

  • Occasional circulatory resolution by email

Academic Policy & Quality Committee

Three (3) elected Academic Senate
staff members are allocated to sit
on the Academic Policy and Quality
Committee

  • Six meetings per year

  • Usually one and a half hour meeting duration

  • Usually two hours pre-reading per meeting

  • Occasional circulatory resolution by email

Research Policy & Quality Committee

Three (3) elected Academic Senate
staff members are allocated to sit
on the Research Policy and Quality
Committee

One HDR student will be appointed to sit on the Research Policy and Quality Committee

  • Three meetings per year

  • Usually two-hour meeting duration

  • Usually two hours pre-reading  per meeting

  • Occasional circulatory resolution by email
Student Representative Council
(SRC) members
Time Commitment
Students elected to Academic Senate,
Swinburne Student Life and Faculty
Student Consultative Committees
collectively form the SRC
  • Six meetings per year

  • Two hour meeting duration

  • One hour pre-reading per meeting

  • Occasional circulatory resolution by email

  • Twenty hours per semester of SRC related activities
Other
Time Commitment
Academic Senate New Member Induction
(on commencement)
  • Two hour induction

  • Thirty minutes pre-reading

  • Fifteen minute brief following meeting_01
Student Representative Council Induction
Session (on commencement)
  • Two days
Professional Development Sessions
(optional)
Meetings for Academic Senate and its Committees are held at the Hawthorn campus and members are expected to attend in person and consider their travel times.

Useful reading

Contact us

Ms Amanda Wade
Academic Senate Executive Officer
t: 03 9214 4541
e: awade@swin.edu.au

 

UniSuper Consultative Committee

Role of UniSuper Consultative Committee

The UniSuper Consultative Committee is the voice of UniSuper’s members. It reviews and approves changes to the Trust Deed.

Shareholder universities each appoint up to four members to the Consultative Committee, two of which are elected academic and non-academic staff.

For more information, see the ‘useful reading’ section below.

Commitments

UniSuper Consultative Committee MembersTime Commitment
UniSuper Consultative Committee 
  • Annual meeting in Melbourne each November to vote on proposed Trust Deed changes
  • Full day meeting duration
  • 3-4 hours pre-reading and analysis
UniSuper Consultative Committee members are expected to attend all committee meetings

Useful reading

Contact us

Ms. Emma Lincoln
University Secretary and Director, Governance & Integrity
t: 03 9214 5073
e: elincoln@swin.edu.au

Swinburne Student Life

Role of Swinburne Student Life

Swinburne Student Life provides independent services and support to students including advocacy and legal advice, activities, clubs, discounts and more.

For more information, see ‘useful reading’ section below.

Commitments

Swinburne Student Life Directors
Time Commitment
Swinburne Student Life Board
  • Four meetings per year

  • Two hour meeting duration

  • Two hours pre-reading and analysis per meeting

  • Occasional circulatory resolution by email
Student Representative Council
members
Time Commitment
Students elected to Academic Senate,
Swinburne Student Life and Faculty
Student Consultative Committees
collectively form the SRC
  • Six meetings per year

  • Two hour meeting duration

  • One hour pre-reading per meeting

  • Occasional circulatory resolution by email

  • Twenty hours per semester of SRC related activities
Other
Time Commitment
Student Representative Council
Induction Session (on commencement)
  • Two days
Governance briefing
  • One hour
Briefing with Chair prior to first
board meeting
  • One hour
‘Foundations of Directorship:
Governance for Directors’ course
- Australian Institute of Company
Directors
  • One day
Swinburne Student Life directors are expected to attend all board meetings, most meetings are held at the Hawthorn campus.

Useful reading

Contact us

Ms Emma Lincoln
Company Secretary, Swinburne Student Life
t: 03 9214 5073
e: elincoln@swin.edu.au

 

Faculty Student Consultative Committees (FSCC)

Role of the Faculty Student Consultative Committees /
Student Representative Council

Faculty Student Consultative Committees (FSCC) facilitate collaboration and consultation between faculty leaders and their student representatives. There are FSCCs for all three faculties at Swinburne. Each FSCC has nine student representatives and every member of the FSCCs has a position on the Student Representative Council (SRC). They meet several times a year to discuss issues and work together towards improving the Swinburne student experience.

For more information, see ‘useful reading’ section below.

Commitments

Faculty Student Consultative
Committee members
Time Commitment
Faculty Student Consultative Committee
  • Four to six meetings per year

  • One to two hour meeting duration

  • One hour pre-reading per meeting

  • Occasional circulatory resolution by email
Student Representative Council
members
Time Commitment
Students elected to Academic Senate,
Swinburne Student Life and Faculty
Student Consultative Committees
collectively form the SRC
  • Six meetings per year

  • Two hour meeting duration

  • One hour pre-reading per meeting

  • Occasional circulatory resolution by email

  • Twenty hours per semester of SRC related activities
Other
Time Commitment
Student Representative Council
Induction Session (on commencement)
  • Two days
Professional Development Sessions
(optional)
  • Various
Student Representative Council members are expected to attend all board meetings, most meetings are held at the Hawthorn campus.

Useful reading

Contact us

Ms Sara Luckman
Leadership & Volunteering Team Leader, Swinburne Student Life
t: 03 9214 8574
e: sluckman@swin.edu.au