Skip to Content

Staff Bulletin - Friday 6 December

Date posted: Fri 6 Dec 2013

In today's staff bulletin:

Swinburne Holiday- 27 Decemeber

swinburne holiday Friday 27 December 2013 will be a Swinburne holiday for all staff.

This means that staff will not be required to take this date as annual leave. It will be automatically recognised as a University holiday.

As this date is already booked in SPO as leave, you will not need to make any adjustment to this leave booking as HR will make the relevant updates. This applies for any leave type that you may have booked (whether entered into SPO yourself, or booked on your behalf by HR).

For Swinburne academic staff, please note that 30 - 31 December will remain as leave in lieu of Labour Day.

If you have any questions, please talk to your Manager or contact HR Assist on Ext 8600.

Director for Centre of Astrophysics and Supercomputing

director centre astrophysics Professor Karl Glazebrook has been appointed as the director of Swinburne's Centre for Astrophysics and Supercomputing.

Karl's appointment comes after a wide-ranging international recruitment process and confirms both his outstanding reputation in the field and his potential for leadership of one of our most high profile research centres.

In congratulating Karl, we also want to acknowledge the wonderful contribution of Dr Virginia Kilborn who has led the centre since April.

Election of staff to positions on Academic Senate

election staff Voting for academic staff positions on the Academic Senate is now open and will close on Thursday 12 December, 9.00am.

For the schedule of candidates and more details, please visit the Elections website.

Policy Review Project

policy review Swinburne is now in the final phases of implementing a University-wide Policy Review Project.

The updating of the University's internal regulatory and governance framework has been a progressive, ongoing project that commenced with the Victorian government's reform of university legislation in 2010. Last year Swinburne introduced a number of new statutes and regulations, and that work was followed by a systematic review of our policies and procedures, with priority being placed on academic policies to ensure those align with TEQSA and ASQA standards.

The results of the review are now ready for consultation. New academic regulations and policies are being considered by the University's academic advisory groups and Academic Senate.

Other policies have been drawn together into two key proposed documents:
1. A "Student Administration Policy" covering enrolment, fees, exams, results and graduations.

2. A "People, Culture and Integrity Policy" that will be a comprehensive policy that sets the standards and practices that our staff, students and others can expect from one another. It is proposed to cover our code of conduct, sustainability, health & safety, HR policies, the student charter, risk management, research conduct, facilities, ITS, IP, compliance, privacy, records, conflicts, media and marketing.

The new framework and format for our policies will be much simpler than the current bank of policies and procedures on our existing policies and procedures database.

Interested staff are invited to contact the Governance and Assurance Unit to find out more.

Library Subject Materials Service- reading list items

library subject

The Library has a new library management system and some parts of the service are yet to be finalised.

As a result, they will not be able to send out lists of material that you have within your unit codes. This will occur later in 2014, with all the material that are currently under your name and code to be rolled over until the end of 2014.

The Subject Materials team will be working through the list of the proposed new 2014 course codes and changing them in the system.

For new material you wish to add for 2014 please send a copy of your reading list to

If you have queries please contact:
Anthony Campbell, ext. 6117; Robyn Hattam ext. 8898; Geeta Pandey ext. 8858; Lynlee Rutherford ext. 8487.

Research Bulletin

research bulletin The latest issue of The Research Bulletin (No. 263) is now available from the Swinburne Research website.

In the latest Research Bulletin:
• NHMRC 2014 - 3 funding schemes open 4 December
• Watch NHMRC CEO webinar - 4 December at 3:00pm AEDT
• SOLL Seminar - Laser Cooling of Tm Atom
• Research Professional - draft Horizons 2020
• ScienceDirect backfile collection now available
• NHMRC Survey on use on human research ethics guidelines
• Human research ethics clearance application deadlines 2014
• Animal Care/Use Ethics Applications

Swinburne public astronomy lecture

public astronomy Staff are invited to attend the final public astronomy for 2013.

Being presented by Professor Fred Watson from the Australian Astronomical Observatory, the lecture will discuss how the turn of the millennium has brought a new dimension to the Space Age - one that was undreamed of only a few years ago.

When: Monday 9 December 2013, 6.00-7.00p,
Where: ATC 101, Hawthorn campus

Read more and register

Student One Project news

student one

The latest edition of the Student One Project Newsletter is out now. In the latest newsletter:

-Merging: Student Administration ISM and Student One -Project User Acceptance Testing (UAT) underway to identify system issues
-Which name do you prefer?
-Help Student Administration decide a new name for our student enquiries area

Read the newsletter

Rubik's cube solving robot at Scienceworks 

rubiks cube The world's fastest Rubik's Cube-solving robot, developed by students at Swinburne, is now permanently on display at Scienceworks in Melbourne.

The robot - named Ruby - when in operation, could solve the scrambled puzzle in just over 10 seconds, including the time taken to scan the initial status of the cube.

Ruby was built from scratch by six students in 2010 as their final year project for the double degree in Bachelor of Engineering (Robotics and Mechatronics)/Bachelor of Science (Computer Science and Software Engineering).

Read more

Hidden Universe's box office success

hidden universes box

The 3D IMAX feature film, Hidden Universe, has become the ninth best performing Australian film of the year in less than three months.

The film is the result of a unique partnership between Swinburne University of Technology's Centre for Astrophysics and Supercomputing, December Media and Film Victoria.

The documentary brings to life the farthest reaches of our Universe through real images captured by the world's most powerful telescopes. It is the first IMAX 3D film produced and directed by an Australian team.

Read more

Swinburne student films win at ATOM awards

student films Swinburne Film and Television students and alumni have won three of the major prizes at this year's Australian Teachers of Media (ATOM) Awards.

The ATOM Awards celebrate the best of Australian and New Zealand screen content from the education sector and screen industry professionals. This year there were 29 categories from feature-length documentaries and factual television programs to animation, games and multimedia.

Swinburne had three student films as finalists in the Tertiary and Industry Awards - Thin Air, I Dream a Geisha and Womb - and all three won in their nominated categories. The winners from Swinburne include alumni and current students, and their work covered the genres of drama, horror and animation.

Read more

Music is in the air

music air

The Swinburne Chaplaincy Unit invites all Swinburne staff to their End of Year service. It will be an opportunity to relax and reflect with fellow Swinburne staff.

Theme: Myanmar (Burma) Signs of Hope
When: Wednesday 11th December. 12.30 - 1.30 pm
Where: St Columbs Anglican Church, St Columbs Street, Hawthorn

The End of Year service will be a service of carols - traditional and contemporary, featuring the 12 voice Swinburne Occasional Choir. This will be followed by a light Christmas afternoon tea.

Conductor: Joshua McLeod (I T)
Organist : Tanya Carson (Student Services)
For more information contact Newton Daddow

Submissions and feedback

If you would like to provide feedback or submit a story or news item to the Staff Bulletin please email

See Staff communication for the Staff Bulletin submission guidelines and timelines.