Skip to Content

Withdrawal from course application

When should you use this form?

Use this form to request withdrawal from your course.

  • Before you apply to withdraw, it is strongly recommended that you discuss the matter with your Course Coordinator.
  • Depending on the date of your withdrawal you may still be liable for fees and not be eligible for a refund.
  • You cannot withdraw from your course enrolment to avoid the requirement to 'Show Cause' for unsatisfactory academic progress in a given academic year.

To withdraw from units only, you can complete this online by logging in to 'My study plan' via the 'Manage my course' section on the Current Students webpage.

Swinburne College students - if you intend to only withdraw from units of your current course you need to meet with the Director of Studies or Academic program Manager for your course.

Fields marked with Mandatory are mandatory

Teaching Unit

Personal details

/ /

Contact details

Please enter a telephone number or a mobile phone number.

(If other than Australia)

Course information

/ /
/ /

International students

/ /

International students holding a student or Australian Award visa note that withdrawing from your course may affect your visa. The Department of Immigration and Border Protection (DIBP) will be advised of any approved withdrawal. You are responsible for ensuring that you have a valid visa. Refunds to on-campus international students are made in accordance with the terms and conditions of the your agreement with the University. Refunds must be applied for at Swinburne International and will not be processed unit the withdrawal is approved.

Australian Award scholarship students must have approval to withdraw from the Student Contact Officer. You must attach below your written approval.

Letter of Release

An application for course withdrawal is not a Letter of Release. A letter of release only applies to international students on student visas who intend to transfer to another provider within the first six months of their main course.

Supporting documents

Accepted file types: GIF, JPG, DOC, DOCX, PDF. Maximum file size is 2MB per file.

Please upload the letter of offer from the new provider. Mandatory

Please upload a personal statement or evidence of personal circumstances. Mandatory

Please upload any additional supporting documentation.

What should be included (if applicable):

  • Evidence that you have not met the conditions of offer,
  • Medical documentation,
  • Application for refund,
  • Written support from government sponsor,
  • If you are under 18, a written support from parent/guardian.

If you intend to transfer interstate or with family, additional information needed are:

  • Independent proof of family connection, or
  • Proof of future address and family connection in the form of a billing receipt i.e. electricity/water/gas bill.

Please upload any supporting documentation below.

Conditions, Privacy Statement & Disclaimer

Letter of Release


  1. For domestic students the last date for withdrawal without a Financial and Academic Penalty is by close of business on the unit of study census date OR prior to the commencement of classes for all unit of study undertaken in block mode. (For unit of study Census Date refer to your Statement of Account/Tax Invoice.
  2. Refunds are subject to the return of your University ID card and any other University property or materials you may have in your possession.
  3. No refund of fees will be made where a student withdraws from a module/unit of study after close of business of the module/unit of study Census Date.
  4. Withdrawal after the module/ unit of study census date will incur financial and academic penalty resulting in a grade of WF (withdraw fail). Students may withdraw from their module/ units of study up until close of business on the last teaching day, after which the achieved result will show for the module/unit.
  5. Before withdrawing students are advised to read the Higher Education 'Withdrawal from Program or Unit of Study' policy and procedure.


Full course withdrawal PRIOR to earliest Teaching Period Census date – To receive a refund/credit of fees you must submit this form and must officially withdraw from a course before the earliest unit census date. A full tuition fee and amenity fee refund/credit for units will be applied. Material fee refunds are at the discretion of the enrolling department.

Full course withdrawal AFTER the earliest Teaching Period Census date has passed – To receive a refund/credit of fees you must submit this form. A refund/credit of tuition fees will only be applied for any units with a future Census date. Amenities fees will only be refunded the difference if the student load reduces from 540+hrs to 539hrs or less. Material fee refunds are at the discretion of the enrolling department.


Onshore international students who wish to transfer to another provider before you have finished six calendar months of study in your principle program should apply for a Letter of Release above.

  • An application for course withdrawal does not constitute an application for refund, and a separate refund application must be completed.
  • An application for course withdrawal does not constitute an application for release. If you want to apply for a release, a release application must be completed.
  • For sponsored students, the sponsor has to approve the course withdrawal before SUT can withdraw the student from the course.

Privacy Statement & Disclaimer

Swinburne University of Technology collects, uses and destroys personal information in accordance with our Privacy Policy.

I understand that if the request that I submit is incorrect or incomplete that my request will not be processed.