Keeping on track and tips for success

To give your apprentice or trainee the best chance to succeed, there are a number of key things you need to ensure happens.

Keep your apprentice or trainee on track

Complete the Training Plan

Your Training Plan provides detailed information on training and assessment and outlines the units your apprentice or trainee will complete during their course.

It is an important document that you, your apprentice or trainee, and Swinburne need to sign within three months of starting trade school. Swinburne uses DocuSign, allowing you to conveniently and easily sign your Training Plan from any device.

Some government incentives can’t be claimed unless a signed Training Plan has been returned to Swinburne. So it’s important to make this a priority.

Apply for a Low Income Health Care Card

To be eligible to receive an 80 per cent discount on their fees, your apprentice or trainee must present a current Health Care Card (HCC), or letter of eligibility from Centrelink, on Induction Day or at the time of enrolment. Be sure to remind them to apply for one as soon as they are signed up.

Keep on top of units and results

An apprenticeship or traineeship is more than just a training program – it should be the beginning of a career. So your apprentice or trainee will need to take real responsibility for their own progress. This means it’s really important to keep on top of the units they have passed and those they need to re-enrol into.

Wear Personal Protective Equipment every day

We care about safety. So no Personal Protective Equipment (PPE) means no access to their classes.

Apprentice attendance during training weeks

As per the training agreement, it is your responsibility as an employer to release your apprentice for training at the discretion of the RTO. Please avoid taking industry registered days off (RDOs) during blocked-in trade training weeks as scheduled classes still occur.

If your apprentice or trainee is unable to attend class, please ensure you advise Swinburne as soon as possible by emailing SHQapprentices@swinburne.edu.au. We may arrange alternative catch up classes if necessary.

Check student email

All of our official correspondence is sent to your apprentice or trainee’s student email address. It’s important for them to keep an eye on their inbox – this way, they won’t miss any deadlines or important information.

We suggest they redirect their student email address to their own personal address.

Tips for success

It is important to provide your apprentice or trainee with continuous advice and guidance to ensure a successful outcome. This is good for both your apprentice or trainee as well as for your business.

If you have any concerns about their performance at work or study, it is usually best to talk to them directly. We also recommend you speak with one of our Apprenticeship Officers who may be able to assist. Alternatively, your AASN provider can offer advice about the right course of action.

Mentoring

  • Avoid simply telling them what to do. Getting them to think for themselves will keep them motivated and interested.
  • Engage them by asking how they might approach something, hear what they have to say and provide them with feedback.
  • Set achievable goals.
  • Review and reinforce the things they do well.
  • Provide feedback, whether it is positive or negative. Either congratulate or explain why it’s not the best way and show them how you would like a task to be done.
  • Get to know them and find out what they are good at.
  • Help them see the bigger picture by motivating them to see the benefits of their hard work.
  • Set achievable goals.
  • Create opportunities for growth.
  • Create a positive and safe work environment.
  • Don’t forget to have a laugh from time to time!

Motivate and engage

  • Get to know them and find out what they are good at.
  • Help them see the bigger picture by motivating them to see the benefits of their hard work.
  • Set achievable goals.
  • Create opportunities for growth.
  • Create a positive and safe work environment.
  • Don’t forget to have a laugh from time to time!