Council and Statutory Elections are conducted on an annual basis to fill vacancies within the following University bodies. Staff and students considering nominating for a position are encouraged to read the following information regarding the roles, responsibilities and time commitments. 

  • University Council 
  • Academic Senate 
  • UniSuper Consultative Committee 
  • Swinburne Student Life Board 
  • Faculty Student Consultative Committees 

University Council 

Role of Council 

The role of the University Council (Council) is set out in the Swinburne University of Technology Act and the University’s Governance Framework, which has been approved by Council. 

Council has the general direction and superintendence of the University and may exercise all the powers, functions and duties of the University. 

The primary responsibilities of the Council include: 

  • appointing and monitoring the performance of the Vice-Chancellor 
  • approving the mission and the strategic direction of the University and the annual budget and business plan 
  • overseeing and reviewing the management of the University and its performance 
  • establishing policy and procedural principles, consistent with legal requirements and community expectations 
  • approving and monitoring systems of control and accountability, including general overview of any controlled entities 
  • overseeing and monitoring the assessment and management of risk across the University, including commercial undertakings 
  • overseeing and monitoring the academic activities of the University 
  • approving significant commercial activities of the University 
  • sections 9 and 10 of the Act also list specific powers and functions of Council. These include, consistent with TEQSA Provider Standard 3.1, conferral of higher education awards. 
Council Members
Time Commitment
Council
  • Seven meetings per year
  • Three-hour meeting duration
  • Five hours pre-reading and analysis per meeting
Other
Time Commitment
Council New Member Induction (on commencement)
One-hour meeting duration with the:
  • Chancellor;
  • Vice-Chancellor;
  • Chief Financial Officer; and
  • University Secretary
Governance in the University Sector – Foundations of University Governance’ course – Australian Institute of Company Directors
  • Three days
Attend Graduation Ceremonies (Mar/Aug/Dec), Faculty Prize Ceremonies and other Alumni Events in an official capacity
  • Occasionally

Council members are expected to attend all Council meetings, most meetings are held at the Hawthorn campus. Council members are encouraged to attend events as an official guest pending availability.

Ms Emma Lincoln 

University Secretary and Director, Governance & Assurance
+ 61 3 9214 5073 
elincoln@swinburne.edu.au 

Academic Senate 

Role of Academic Senate 

The role of Academic Senate is to have oversight of all academic programs at Swinburne on behalf of Swinburne Council. Its responsibilities reach across all courses offered by the university, including vocational education, higher education and research. 

Academic Senate Members 
Time Commitment 

Academic Senate

Eleven elected staff members and three elected students sit on the Academic Senate.

  • Six meetings per year 

  • Three-hour meeting duration 

  • Usually three hours pre-reading per meeting 

  • Occasional circulatory resolution by email 

Sub-Committees Members 
Time Commitment

Academic Senate Courses Committee 

Five elected Academic Senate staff members are allocated to sit on the Academic Senate Courses Committee. 

  • Six meetings per year 

  • Usually two-hour meeting duration 

  • Usually two hours pre-reading per meeting 

  • Occasional circulatory resolution by email 

Academic Policy & Quality Committee 

Three elected Academic Senate staff members are allocated to sit on the Academic Policy and Quality Committee. 

  • Six meetings per year 

  • Usually one-and-a-half-hour meeting duration 

  • Usually two hours pre-reading per meeting 

  • Occasional circulatory resolution by email 

Research Policy & Quality Committee 

Three elected Academic Senate staff members are allocated to sit on the Research Policy and Quality Committee One HDR student will be appointed to sit on the Research Policy and Quality Committee.

  • Three meetings per year 

  • Usually two-hour meeting duration 

  • Usually two hours pre-reading per meeting 

  • Occasional circulatory resolution by email 

Student Representative Council (SRC) members  Time Commitment 
Students elected to Academic Senate, Swinburne Student Life and Faculty Student Consultative Committees collectively form the SRC.
  • Six meetings per year 

  • Two-hour meeting duration 

  • One-hour pre-reading per meeting 

  • Occasional circulatory resolution by email 

  • Twenty hours per semester of SRC related activities 

Other 
Time Commitment 
Academic Senate New Member Induction (on commencement)
  • Two-hour induction 

  • Thirty minutes pre-reading 

  • Fifteen-minute brief following meeting one

Student Representative Council Induction Session (on commencement) 
  • Two days 

Professional Development Sessions (optional) 

Meetings for Academic Senate and its Committees are held at the Hawthorn campus and members are expected to attend in person and consider their travel times.

Ms Amanda Wade 

Academic Senate Executive Officer  
+ 61 3 9214 4541 
awade@swinburne.edu.au

UniSuper Consultative Committee 

Role of UniSuper Consultative Committee 

The UniSuper Consultative Committee is the voice of UniSuper’s members. It reviews and approves changes to the Trust Deed. 

Shareholder universities each appoint up to four members to the Consultative Committee, two of which are elected academic and non-academic staff.

UniSuper Consultative Committee Members
Time Commitment
UniSuper Consultative Committee 
  • Annual meeting in Melbourne each November to vote on proposed Trust Deed changes

  • Full day meeting duration 

  • 3-4 hours pre-reading and analysis

UniSuper Consultative Committee members are expected to attend all committee meetings.

Ms Emma Lincoln 

University Secretary and Director, Governance & Integrity        
+ 61 3 9214 5073 
elincoln@swinburne.edu.au 

Swinburne Student Life 

Role of Swinburne Student Life 

Swinburne Student Life provides independent services and support to students including advocacy and legal advice, activities, clubs, discounts and more. 

Swinburne Student Life Directors 
Time Commitment
Swinburne Student Life Board
  • Four meetings per year

  • Two-hour meeting duration

  • Two hours pre-reading and analysis per meeting

  • Occasional circulatory resolution by email

Student Representative Council members
Time Commitment
Students elected to Academic Senate, Swinburne Student Life and Faculty Student Consultative Committees collectively form the SRC
  • Six meetings per year

  • Two-hour meeting duration

  • One-hour pre-reading per meeting

  • Occasional circulatory resolution by email

  • Twenty hours per semester of SRC related activities

Other 
Time Commitment
Student Representative Council Induction Session (on commencement)
  • Two days

Governance briefing
  • One hour

Briefing with Chair prior to first board meeting
  • One hour

‘Foundations of Directorship: Governance for Directors’ course - Australian Institute of Company Directors
  • One day

Swinburne Student Life directors are expected to attend all board meetings, most meetings are held at the Hawthorn campus.

Ms Emma Lincoln 

University Secretary and Director, Governance & Integrity        
+ 61 3 9214 5073 
elincoln@swinburne.edu.au 

Faculty Student Consultative Committees (FSCC) 

Role of the Faculty Student Consultative Committees / Student Representative Council 

Faculty Student Consultative Committees (FSCC) facilitate collaboration and consultation between faculty leaders and their student representatives. There are FSCCs for all three faculties at Swinburne. Each FSCC has nine student representatives and every member of the FSCCs has a position on the Student Representative Council (SRC). 

They meet several times a year to discuss issues and work together towards improving the Swinburne student experience.

Faculty Student Consultative Committee members
Time Commitment
Faculty Student Consultative Committee
  • Four to six meetings per year

  • One to two-hour meeting duration

  • One-hour pre-reading per meeting

  • Occasional circulatory resolution by email

Student Representative Council members
Time Commitment
Students elected to Academic Senate, Swinburne Student Life and Faculty Student Consultative Committees collectively form the SRC
  • Six meetings per year

  • Two-hour meeting duration

  • One-hour pre-reading per meeting

  • Occasional circulatory resolution by email

  • Twenty hours per semester of SRC related activities

Other  Time Commitment
Student Representative Council Induction Session (on commencement)
  • Two days

Professional Development Sessions (optional)
  • Various

Student Representative Council members are expected to attend all board meetings, most meetings are held at the Hawthorn campus.

Ms Sarah Luckman

Leadership & Volunteering Team Leader, Swinburne Student Life
+61 3 9214 8574
sluckman@swinburne.edu.au

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