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Applications for Fee Payment Extension

An extension of time to pay tuition fees is possible for continuing students only, who have extreme financial hardship and difficulty in meeting payment date. Students who meet the above criteria, must submit the Fee Payment Extension Form before the due date. This form must be supported with documentary proof of circumstances.

An extension of time to pay is only available to students who can demonstrate financial hardship, or difficulty. It is not an alternative payment scheme.


Sponsored Students

Extension of time to pay fees is not applicable where a student's fees are paid under sponsorship arrangement. Students are reminded that if they are under such arrangement the responsibility rest with the student to ensure that a valid Financial Guarantee is submitted to International before the payment due date shown on their payment advice.


Extensions

An Officer from the Student Financial Unit, may determine after consideration of the submitted application that grounds for an extension exist and grant an extension of up to twenty (20) working days.

The student must be able to demonstrate that exceptional and abnormal circumstances exist and that all sources of obtaining financial support to pay fees have been exhausted. Other factors that will be taken into consideration may include:

  • The ability to repay fees owing and the outline of any repayment plan.
  • The stage of the course which the student has reached and results.
  • Previous requests for deferral and record of payment.

Students will be notified by email, to their Swinburne student email address, of the outcome of their application within 3 working days on receipt of application.

Applications for extensions will NOT BE GRANTED if you have:

  • Submitted the form AFTER the closing date; or
  • An existing unpaid liability from Swinburne; or
  • Previously defaulted on financial agreements; or
  • Not supplied sufficient proof of financial hardship; or
  • Not completed the form correctly; or
  • Not enrolled for the full period of the extension plan.

Student Fees Policy - consequences of non payment of fees

All student fees are required to be paid by a specified Due Date for each Teaching Period. Any payment past the due date or extended due date will attract a late fee of $200.00.


Final Notices

Where a student has been invoiced and there is an outstanding debt, then a Final notice and/or email will be issued within two weeks of the original invoice due date advising imposition of the late fee.


Encumbrance

Where a student continues to have an outstanding debt (i.e. tuition fees, fines etc), their enrolment will be encumbered if they have not paid this debt by the date/time period advised by the University. The encumbrance will cause the following restrictions to apply:

  • Loss of access to library borrowing and other library services
  • Loss of access to Swinburne University's computer systems, including Internet and email
  • Loss of access to enrolment records, examination results and academic transcripts
  • The inability to graduate until the outstanding debt is cleared

Encumbered students will be informed that if they make no further payment or do not contact the University concerning their debt, their enrolment may be cancelled (i.e. invalidated) and the debt referred to a debt collection agency. You will be required to pay any associated cost of collection and your credit rating in Australia may be affected.

International students

Invalidated International students are reported to Swinburne International, who are obliged to inform the Department of Immigration and Citizenship (DIAC) for breach of student visa conditions.


Reinstatement

Where an invalidated student seeks reinstatement to continue their study at the University, they must pay: All outstanding debt which may include bad debts written off.

Student Administration and Systems can effect reinstatement of the student's enrolment within a current semester after all outstanding fees are paid.

Where the enrolment of a student in a Commonwealth Supported Place (CSP) has been invalidated, the student cannot be readmitted on that liability until the following semester.