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Application
Procedure
You can lodge it by fax, mail or in person at any Student Information Centre at any Swinburne campus.
Information on lodgement is listed on the application form.
Note: To avoid delays, please remember to attach a photocopy of a photo ID of yourself with your application unless you are lodging it in person. We will sight your photo ID when you show up in person.
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Processing
Time
The turnaround time is 15 working days, longer if you have completed
but not yet graduated or graduated prior to 2000.
If you have not graduated you must put
in an Application
for Award / Graduation form before you can lodge and receive
your Academic Transcript(s).
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Other
Information
What is the difference between an Academic Transcript and
a Result
Certificate?
Both documents are official Swinburne documents, printed on Swinburne
shield watermarked paper. If you have not graduated from your course
or do not require course completion details, you can apply for your
Results. The processing time for Results is shorter. If you are
eligible for your results (ie no monies outstanding etc) we can
produce your Results for you over the counter at any SIC.
Information contained in Results Certificate & Academic
Transcript
Results Certificate |
Academic Transcript |
Name of Student |
Name of Student |
Student ID |
Student ID |
Name of Course |
Name of Course |
Results; Year, Semester or Teaching Period, Subject/ Unit Name & Code, Grade & Mark obtained |
Results; Year, Semester or Teaching Period, Subject/ Unit Name & Code, Grade & Mark obtained |
Name of Authoriser |
Name of Authoriser |
Department Authorising the Document |
Department Authorising the Document |
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Total Number of Subjects |
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Course Completion Confirmation & Date |
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Signature of the Authoriser |
Processing
time: |
Processing time: fifteen (15) business days to process, longer if you have completed but not graduated, or if you graduated prior to 2000 |
Cost: Students are entitled to one free Results Certificate per course, per semester. |
Cost: $50 for two (2) copies per course with an additional $5 per copy, if requested at the same time. |
Free copy of Academic Transcript at the time of graduation.
Every student that applies to graduate will receive two free copies of their Academic Transcript at the time of graduation. Transcripts will be presented to students at their graduation ceremony, or will be mailed to them two weeks after the ceremony date if they are graduating in absentia.
Putting
in a proxy application.
You may put an application form in and pay on someone’s behalf
as long as you have an authorisation letter from the applicant.
This must be signed. The person applying on the applicant’s
behalf must provide photo ID.
This also applies if collecting on behalf of the applicant.
Urgent
applications
If an application is urgent, sufficient proof must be attached to
the application form eg visa with expiry date. This does not guarantee
a quicker processing time.
Is there
a cost for international mailing?
There are no extra costs for your Academic Transcripts to be mailed
overseas.
Can
you send Academic Transcripts to other institutes or multiple addresses?
We can mail your Academic Transcripts to as many addresses or institutes
as you wish as long as you have clear instructions.
Please put along with your application form a letter stating where
you would like your copies mailed and where you would like your
receipt mailed.
Can
my Academic Transcript be sent in individual envelopes?
Yes, we can seal your Academic Transcripts in separate envelopes
as per your request as long as you have clear instructions.
Can
you put a Swinburne seal on the envelopes?
We do not have a seal but we can stamp the back of the envelope
with an official Swinburne stamp to show that the contents within
have not been tampered with.
Can
you fax/email me copies?
We cannot email you a copy but we can fax you a copy and mail the
originals.
Note: The faxed copy will not be an official Swinburne document but may be of use until the original arrives in the mail.
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Contact
us
For further enquiries or to track your application request, please email academictranscript@swin.edu.au
You can also contact the Student Information Centre on 1300 368 777, Monday - Friday, 9am - 5pm
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