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My
testamur has been lost or damaged. How do I go about getting a new/replacement
testamur?
Download the Replacement Testamur Request Application form from the Student Forms website.
The form will outline the required documents and the cost applicable to your application.
You must also submit a Statutory Declaration form, forms can be downloaded from the Department of Justice website or purchased from any newsagent.
The Statutory Declaration must state your name, student ID, address, phone contact, title of course for the required testamur. You must also outline the circumstances as to why you need a replacement testamur. Your signature on the Statutory Declaration must be witnessed by an authorised witness.
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What
is a letter of completion (LOC)? How do I apply for one?
A letter of completion states your personal details and details of your course completion. It is issued as an interim measure until conferral of your award at the graduation ceremony or mail out of your testamur, if you are not attending a ceremony.
An LOC comes in handy for students who require evidence of completion of their course prior to conferral of their award at their graduation ceremony.
You cannot apply for an LOC without submitting an application for graduation.
As soon as Awards and Ceremonies have determined that you are eligible for graduation, they will mail out your LOC to you. It generally takes about 3-4 weeks for your LOC to be mailed out. If you require your LOC urgently, please supply documentation as proof of urgency when you apply for your LOC.
You may request for one LOC free of charge per course.
The application form can be found on the Student
Forms website or visit the Awards
& Ceremonies website for more information.
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What
is a nested Letter of Completion (LOC)?
A nested Letter of Completion (LOC)* is for postgraduate students enrolled in a course that has stages.
For example, a student enrolled in a Master of Information Technology (IT) can apply for a nested LOC to show that s/he has completed their Graduate Certificate or Graduate Diploma stages. In this case, the student will not need to apply for graduation, just a nested LOC to show successful stage completion, provided they are continuing on with their studies to a higher level of award.
Conditions for turnaround time and urgent application are the same
as a normal LOC.
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Postnominals:
What will the letters be after my name once I have graduated?
Once you have had your degree conferred/ awarded, you are entitled to put letters indicating your qualification after your name.
For Degrees, Diplomas and Doctorates:
Graduates holding these degree and diploma awards are entitled to
use the approved abbreviated titles for the program as shown on
Regulation 13. Some examples are:
Doctor of Philosophy - J Smith PhD Swinburne
Doctor of Business Administration - J Smith DBA Swinburne
Doctor of Psychology - J Smith DPsych Swinburne
Master Degree - J Smith MSc Swinburne
Bachelor Degree - J Smith BA Swinburne
Graduate Diploma - J Smith GradDipSocSc Swinburne
Graduate Certificate - J Smith GradCertEng Swinburne
Associate Degree - J Smith AssDegEng Swinburne
Higher Diploma - J Smith HDipBus Swinburne
Advanced Diploma - J Smith AdvDipA Swinburne
Diploma - J Smith DipBus Swinburne
Associate Diploma - J Smith AssocDipBus Swinburne
Certificate I - J Smith CertI Swinburne
Certificate II - J Smith CertII Swinburne
Certificate III - J Smith CertIII Swinburne
Certificate IV - J Smith CertIV Swinburne
Field of Study:
Graduates may add the field of study to the letters describing their
award, eg. J Smith BEng(CivEng) Swinburne.
Requests for advice on abbreviations or individual programs should be directed to the Awards Unit at awards@swin.edu.au.
Honorary degrees:
A person who has received an honorary doctorate from Swinburne is
entitled to use the following
J Smith DUniv Swinburne
A person who has received an honorary masters from Swinburne is entitled to use the following
J Smith MUniv Swinburne
Order of Qualification:
The convention recommended is:
a lower level degree should precede a higher level degree, eg. BEng,
MEng
group all degrees from each institution, BA, MA Swinburne, PhD Monash
postgraduate diplomas and certificates should be placed after degrees,
BBus, MBA Swinburne, DipEd Monash
professional qualifications should be placed after academic qualifications,
BEng, PhD Swinburne, FIEAust
Duplicate Awards:
Where a graduate is conferred with an award already held, for example
a second BA at Swinburne, having completed a second major sequence
in the same discipline at the same level, for example a major in
Literature and then a major in Psychology, the award will be identified
only once after the graduate’s name, eg J Smith BA Swiburne.
Following the abbreviation, SUT can be used to denote that your degree was completed at Swinburne University of Technology. eg Mary Smith, BA (SUT)
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Do
I need to attend a graduation ceremony?
If you have completed a TAFE Cert IV, Diploma, Advanced Diploma, an apprenticeship or any Higher Education award and do not wish to attend a graduation ceremony, you can select on the Application for Award/Graduation form to graduate "in absentia", that is, have your certificate mailed to you.
The certificate (also referred to as a testamur or an award) will
be mailed to you AFTER the graduation ceremony for your TAFE School
or Higher Education Faculty.
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How
much will it cost to attend my graduation ceremony and what does
the fee cover?
The fee is $AUS110*. This fee contributes to the following graduation items:
- Hire of your academic regalia (gown, hood/stole and trencher,where applicable)
- Two guaranteed guest tickets
- Processing of your Award application and any associated resolution of problems
- Production of your Award certificate and certificate presentation tube
- Venue hire and refreshments after the ceremony.
Please note this is a flat fee. There is no reduction of any part of this fee.
* Subject to change.
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When
do I apply for graduation? What are the closing dates for applying
to graduate?
All Students
The next available graduation ceremonies will be
held between September and November 2008.
For all students who are going to complete their course at the end
of Semester 1, 2008, you must apply by 18 July
2008 to graduate in these ceremonies.
International students can also graduate in these ceremonies.
International Students
The next international graduation ceremonies will be held in July
2008. The applications for these ceremonies close 9 May 2008.
Students do not need to wait for their results to be released to apply for graduation.
The application form can be found on the Student Forms website or visit the Awards & Ceremonies website for more information.
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Can I attend any graduation ceremony
I choose?
No. Students are allocated to a specific ceremony based on the Faculty or TAFE School through which their course was completed.
In July and December there are graduation ceremonies for International
Students only. These ceremonies are offered to international students
so they can graduate prior to returning to their home countries.
International students must attend these ceremonies. The closing
date for these ceremonies is in May and September each year.
International students may also elect to attend Swinburne's overseas
ceremony held annually in Sarawak, Malaysia.
All students must pay the $110 fee to attend a graduation ceremony.
Click
here for the closing dates for graduation applications.
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When is the next graduation ceremony
scheduled for my Faculty/School?
Click here for the current graduation schedule.
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I
would like to make a change to my Application for Graduation. How
do I inform Awards and Ceremonies about this change?
If :
- you would like to defer your graduation ceremony to the next available one for your Faculty / School
- you would now like to attend a ceremony instead of mailout and vice versa
- you have had a change of address since your graduation application
You can fill out an Amendment to Graduation Application form to inform Awards and Ceremonies of these changes. The application form can be found on the Student Forms website.
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How
long is the graduation ceremony?
Generally, the ceremony lasts between one and two hours depending on the number of graduands/candidates.
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What
should I wear to the graduation ceremony?
The recommended attire for the occasion is semi-formal for women and a business suit for men.
We suggest you dress as for a formal job interview.
We strongly discourage the wearing of jeans, thongs or runners.
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When
do I receive my tickets and information about my graduation ceremony?
Tickets and information about the ceremony will be sent to you approximately three weeks before the graduation ceremony.
Due to the different size of each venue, candidates are guaranteed 2 tickets for guests at the Lilydale Ceremonies and 3 tickets for guests at the Hawthorn Town Hall ceremonies.
Extra tickets are sometimes available for purchase. Candidates will be notified in writing of extra ticket sales when guest tickets and graduation information is mailed to you prior to the ceremony.
It is not possible to book or reserve extra guest tickets. Extra ticket sales operate on a "first come, first served" basis.
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During
my graduation ceremony, where will I be sitting?
After the procession, graduands/candidates are seated in their
allocated seats in reserved rows at the front of the venue. They
do not sit with family and friends.
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Graduation
Day: What do I have to do when I arrive at the venue?
You will need to present yourself to the Registration area. (There will be signs up at the venue directing you to Registration).
Once at Registration, you will need to sign the graduands'/candidates' register. You will then receive:
- A gown card (to collect your regalia) and
- Instructions for the ceremony, which will tell you when and where to assemble for the graduands'/candidates' procession
- Your regalia for the ceremony and staff will help you to dress
You will then be free to have photos taken or meet with family and friends, until 20 minutes before the ceremony, when you must assemble for procession. Guests must be seated 15 minutes prior to the start of the ceremony.
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Will
there be a photographer at the graduation ceremony?
Yes. Once you are dressed in your regalia, we recommend that you have photographs taken before the ceremony if possible.
This is an optional service. A fee will apply.
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Can
I keep my regalia for the rest of the day/pick it up early?
No. The regalia paid for in your graduation fee is only available at the venue on the day from the time of registration to one hour after the ceremony finishes.
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Can
I hire regalia if I'm not attending a graduation ceremony?
Yes, you can do this by completing an Academic Regalia - Hire Application form. You must have successfully compeleted you course and applied to graduate/receive your testamur in the post.
The application form can be found on the Student Forms website or visit the Awards & Ceremonies website for more information.
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I
have a guest/s attending my graduation ceremony that is less mobile/disabled
- can arrangements be made for easier access?
Awards and Ceremonies can arrange for priority
seating and easier access for your guest if you let them know of
your situation. Please e-mail awards@swin.edu.au
as soon as your graduation details are confirmed.
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What
are the discipline colours for graduation outfit/ academic regalia?
The colour of your graduation outfit/ academic regalia is determined by your course discipline.
Click here for the listing of colours by discipline, including pictures of hoods and gowns (PDF).
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I
have graduated - can I purchase my academic regalia?
If you have graduated, you can purchase the academic regalia by completing an 'Academic Regalia - Purchase Application' form.
Limited stock will be available for sale at the graduation. To avoid dissapointment at your graduation it is advisable that you pre order your regalia purchase.
The application form can be found on the Student Forms website or visit the Awards & Ceremonies website for more information.
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I
have changed my name since I graduated. Can I get a new testamur
showing my new name?
Yes. You will need to send Awards, Ceremonies and Examinations the following documents:
- A completed Replacement Testamur Request Application form, found on the Student Forms website.
- A certified statutory declaration, detailing the reason that a replacement testamur is to be issued.
- A certified copy of your change of name certification, eg change of name certificate, wedding certificate, decree nisi etc.
- The required payment
- A short letter outlining any other information not covered by the statutory declaration and requesting a replacement testamur due to change of name.
Please note the replacement testamur will have a statement on the bottom that shows it is a replacement certificate along with the date that the original was issued and will show the signatures of the current University senior office bearers.
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Contact
Us
Current Student Enquiries (Local & International):
Visit
Ask George
to search our FAQ or lodge an online enquiry.
Past students and all other enquiries:
Call
us on 1300 368 777
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