Acts & Regulations
The University is defined as a “Public Body”, hence records received, created and managed by the University are deemed to be “public records” whether in a physical or electronic format.
Swinburne is governed by legislation including the Public Records Act 1973 which requires the University to ensure that records are managed not only to satisfy business needs, but also for public accountability and historical knowledge. The Public Record Office of Victoria (PROV) is the State Authority charged with the responsibility of the preservation management and utilization of public records. The PROV sets standards for the management and disposal of records that the University must comply with.
Other legislation having a major impact on records are:
- Freedom of Information Act 1982;
- Information Privacy Act 2000 (Victoria);
- Health Records Act 2001 (Victoria);
- Privacy Act 1988 (Commonwealth);
- Electronic Transactions Act 2000;
- Audit Act 1994;
- Swinburne University of Technology Act 1992;
- Evidence Act 2008
- Crimes (Document Destruction) Act 2006
- Whole of Government IT Policy Standing Directions 3.2
- Information Collection and Management Standing Directions 3.4.13
Each Officer of the University is responsible for the management of records that they receive and create in their capacity as a staff member within their respective organisational unit.
