About Records Managment Services (RMS)
RMS assists the University to achieve its strategic goals by continually improving the advise and delivery of information to Swinburne CommunityRMS delivers a systematic and consistent management of students and corporate records in a variety of formats in compliance with the Public Records Act 1973, Freedom of Information Act 1982, Information Privacy Act 2000 and other legislation.
For more information please visit our Acts & Regulations page.
Swinburne University has a decentralised corporate records management model in which each area is responsible for creating and maintaining their records in accordance with approved policies and procedures.
Everyone at Swinburne University is responsible for creating records to support their activities, capturing those records into the formal records management system and for protecting records from unauthorised access and destruction
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The official records management system at Swinburne University is HP TRIM Context.
On information about this system and to request access, contact the Records Management Services Consultant.
Management of student records is centralised and managed by Records Management Services. For more information, please visit our Student Records Online page.
RMS service to the Swinburne Community to assist its business and operations include:
> Consultancy, Training, Education and Trim Helpdesk
> Document and file tracking system using Trim Context Management System
> Archiving of records in compliance with Public Records Office PROV Standards and Retention & Disposal Authority
> Storage of records offsite using secondary storage provider Compu-Stor
> Advice on the Destruction of Records
> Systematic transfer to the State Archive of those records that have permanent value
> Scanning of Student Records paperwork
