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How to Use the Allocate+ Class Allocation System
1.
Go to http://www.swinburne.edu.au/corporate/registrar/timetable/
you can read more about the Allocate+ system by following the
relevant links from this page. When you are ready to log into
the system, click on the Access Allocate+
link.
2.
At the Allocate+ Student Entry screen, enter your SIMS username (your 7 digit student
ID number) and your SIMS Password, then click the "Click here
when ready" button.
Existing student SIMS password will be the password you enter into the SIMS Password Management Page within My.Swinburne when SIMS goes live.
New students initial SIMS password will be set to your date of birth in the following format; DDMMYY, eg: if your birth date is 1st of February 1975, your SIMS password would be 010275.
Stage 1: Preference Entry Mode: (General Semester/Term
Only)
View 2008 A+ Schedule
At this stage of the allocation
process you will be able to select preferences for the classes of subjects
offered in the current teaching period of Semesters or Terms. (This
section does not apply to Summer School please go to the bottom of this page)
3. In the middle of the screen
you will now see the name of the course in which you are currently
enrolled. Below this is an entry box in which you can enter your
email address. This will allow Allocate+ to notify you if a
class has been cancelled. If this happens, you will need to logon
to Allocate+
again and make another selection for that subject. Enter your
email address and click the Add Me button. If you do not have
an email address, skip this step.
4.
On the left hand side of the screen is a list of subject codes
and names in which you are enrolled, and the classes that you
are required to attend for each of your subjects (below each
class code is an indicator of which mode the subject is in currently,
ie. Preference Entry). If you
see a subject in which you are not enrolled, check below the
subject code/name and you should see "also
known as" displayed with your correct subject code - this
indicates that the subject in which you are enrolled is also
taught with another subject. If you see a subject you are enrolled
in with a message below it displaying "No Activities for the
Subject", contact your Faculty for
advice.
5.
You can now indicate your choices for each of the classes within
the displayed subjects: begin by clicking on the first class
listed for a subject and the preference entry screen will appear.
This screen will display a welcome message, subject name, and
the type of class for which you are going to select your timetable
preferences. Below this is a list of any current preferences
you have already recorded (any messages with updated information
relating to this class may also be displayed on this screen).
6.
Next you will see a grid format with input boxes next to days
and times. Enter your preferences against your chosen day and
time with a rating of 1-4 (1 for most preferred), or less if
there are fewer options displayed. The percentage sign against
each box indicates the current popularity of this class time.
If you have chosen to place your preference against a class that
is displaying 100% or more, your chances of being allocated
to that class are greatly reduced. If you see the heading Multipart
Activities on your screen and input boxes against a group of times
and days, note that this is an attendance structure pre-determined
by the Faculty. When you select multipart activities, you will
actually be selecting a group of classes that you must attend.
The classes within these groups cannot be mixed. Enter your
preferences for multipart activities the same as you would for
any other preference entry option.
7.
Once satisfied with your preference selections, click the Submit Preferences button and a screen message will indicate that your preferences
have been accepted. If you have not entered the correct number
of preferences, entered a duplicate preference number, or omitted
a preference number, an error message will be displayed identifying
your error and asking you to go back (via your Web browser's
Back button) to enter your preferences correctly.
8.
Repeat this process for each class offered within your displayed
subjects by following steps 6-8. You can see the summary of
your preferences at any time during the preference selection
process by clicking the My Preferences link at the top of the
page. You can print your preferences by selecting the Print
option from your browser's File menu. Please note that printed "preferences" timetables are not final until the sort process
has been completed, click
here to view the Allocate+ schedule.
9.
Once you are happy with all of your preference choices, log
out of the system by clicking the Logout link at the top right
hand side of the screen.
Your
preferences will be sorted while Allocate+ is closed. Once
this process has occurred, you will be able to obtain your
timetable from the Allocate+ system and change your allocation
if necessary via the Allocation
Adjustment mode (See the instructions below). Allocation Adjustment
will be available to students prior to and in the early weeks
of the teaching period depending on which campus you attend.
Stage 2: Allocation Adjustment Mode (Semester/Term/Summer):
(Allocation Adjustment is currently closed for non Summer School
Subjects.)
View 2008 A+ Schedule
11.
The Allocation Adjustment screen can be accessed by following
steps 1-4 Once you have selected the class you wish to view,
the screen will show you any classes to which you are currently
allocated (below each class code is an indicator of which mode
the subject is currently in, ie. Allocation Adjustment). Below
this there is a grid with other available times and days from
which you can select to change your allocation. To change your
allocation, click on the appropriate Pick Me link. If your allocation
is successful, a message will be displayed saying your change
has been accepted; alternatively it may display a message saying
your change has been rejected with the reason why your selection is
not valid, eg. timetable clash, in which case you should either
select another class time or accept the allocation you have
already been given.
12.
Use the Back button on your browser to return to the previous
screen, where your updated class allocation will now be displayed.
You can adjust your allocations as many times as you wish but
remember every time you remove yourself from one class it becomes
immediately available for someone else to choose. On the far
right hand side of the allocation adjustment screen you can see
how many students have already been allocated to this activity.
13.
To print out your allocations, click on the My Allocations
link at the top right hand side of the screen, go to your browser's
File menu and select the Print option.
14.
Once you are finally satisfied with your allocation, click
on the Logout link at the top right hand corner of the screen.
