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Swinburne Event Planning Checklist for Where Alcohol is Served

Fields marked with an * are mandatory.

Event Planning Checklist for Where Alcohol is Served

  1. Only complete this section if you intend on serving alcoholic beverages or products, regardless of whether the alcohol is sold to guests or not.
  3. Who will the alcohol be served/supplied by?
  4. Does the Event guarantor or External Caterer hold a valid liquor licence that will cover this event?
  5. *If YES, please supply a copy of the licence to the Timetable Office
  6. Under Victorian liquor licensing laws, some events require a liquor licence to supply or provide alcohol, whether at a cost of for free. Other than in a small number of venues, Swinburne does not have a liquor licence.

    Whether your event will require a liquor licence or not will depend on the location, the nature of the event (eg: private or public), the frequency of the event, the number of guests and other factors. The Associate Director (Corporate Services), Facilities and Services Group must be notified of any event booking where alcohol is to be served. Facilities and Services Group will determine on a case-by-case basis whether:

    (a) alcohol may or may not be served as part of the event and under what conditions;

    (b) whether a liquor licence is required for the event; and

    (c) options available to the event guarantor (organiser) to ensure the event is covered by a liquor licence

    *Swinburne staff are not permitted to apply for a temporary liquor licence without first seeking approval from Facilities and Services Group

Sign Off From Guarantor (Unit)

  1. It is incumbent upon the Guarantor to have read the Risk and OHS Managment Guidelines before submitting this booking request
  2. The Guarantor acknowledges responsibility for this event and has reviewed the Key Event Spaces Protocols

Use of Third Parties at Event

  1. By sumbitting this form, the Guarantor acknowledges that they have provided the current Event Space Guidelines to participating external parties
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