Conditions of Entry
To gain access
to Allocate+, a student must first be enrolled in a subject(s), and
have a student ID number.
The next step is
to have Internet access, either via a home/work ISP or by using the
Open Access Labs that have been set aside for students access to Allocate+
around the University. To find the location and hours of operation for
Open Access Labs click here.
To login to Allocate+
click here.
Once you have gained
access to this page, you will need to enter your SIMS username (your student ID number) and your SIMS password to login to Allocate+.
Existing student SIMS password will be the password you enter into the SIMS Password Management Page within My.Swinburne when SIMS goes live.
New students initial SIMS password will be set to your date of birth in the following format; DDMMYY, eg: if your birth date is 1st of February 1975, your SIMS password would be 010275.
How
Allocate+ Works
Allocate+ operates
in three stages. The first stage involves students entering their
preferences for timeslots of the subjects in which they are enrolled
(not first come, first served), the
second stage is when student preferences are sorted and timeslots
are allocated, and in the third stage students are able to make minor
adjustments to their allocations, where possible (this stage is on
a first come, first served basis).
Student Preference Entry Mode
A student is
able to log in to the system and view the classes they must choose
based on their current enrolment. When a student selects an activity
group (e.g. Lecture, LE1, TU1), they are shown the available time
slots for that activity group. It is essential that preferences are
submitted in order of 1 to 4 for class time slots for all associated
activity groups within their enrolled subject(s).
Some activities
are in Teaching Groups these are called "Multipart
Activities", which means that if you select a lecture, for
example, you must attend certain tutorials and/or labs. Do not worry,
Allocate+ will work this out.
When selecting
preferences it is important to note the percentage already indicated
against a time slot. If the time slot is already 300% full then the
chance of getting this allocation as first choice is small. However,
percentages will change over time and it is important to review your
preferences closer to the Global Sort
Date.
A student may
view their current allocations for all Activity Groups by clicking
the "Show All" button. Please remember at this stage these
are preferences only.
NOTE: The preference
entry Module is NOT first come first served.
The Global
Sort
Student preferences
will be collected until the Cut Off Date.
Once the cut off date has been reached, Allocate+ will be closed down
for a period when the preferences will be ranked, randomized and allocated
to clash free class timetable. The Allocation is based on constraints
such as available resources, type of student, year level etc.
Allocation
Adjustment
Once Allocate+
is re-opened after the Global Sort students will be able to view the
result of the sorting procedure on-line.
The aim of Allocation
Adjustment is to allow a student to make any minor changes to their
allocations by choosing a vacant seat from any of the classes that
are not full, or allocate themselves if they have not previously done
so, or if the activity they have formerly chosen no longer exists.
Please note that
some allocations cannot be changed as these classes must be delivered
to a certain group of students in a certain manner or administration
staff in the Faculty have altered your allocation. If you require
assistance or advice with any of these subjects, please contact your
Faculty .
Allocation Adjustment
is a first come first served system and provides a student
with an instant re-allocation. Any places you remove yourself from
instantly become available to all other prospective students. If for
any reason you are unable to change you re-allocation, either due
to clashes or class availability, then your original allocation is
retained. Clash detection is operational throughout this process.
A student may
view/print all their allocations at once by clicking on the "View
All" selection.
The Allocation
Adjustment period will close 2 weeks after the beginning of the Teaching Period,
at which time all Allocations will be regarded as final for students'
class attendance timetables.
Closure
Allocate+ will
close temporarily half way through the allocation process to allow
preferences to be sorted and assigned. The system will then re-open
in Allocation Adjustment mode.
At the end of
the first week of the teaching period Allocate+ will then close completely to
students. You must print your timetable off prior to this. Any further
adjustments you still require to your timetable must be addressed
by visiting your enrolled Faculty.
