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Guidelines

Contact Details

It is a student’s responsibility to keep their contact details up-to-date. Students should check their official Swinburne email address on a weekly basis at a minimum, but on a daily basis during critical academic periods – such as re-enrolment and progress review – to ensure they receive important correspondence.


Swinburne College Attendance

The National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 (the National Code) prescribes minimum attendance requirements for international students on student visas. Swinburne is obliged by law to report breaches of attendance requirements to government agencies including Australian immigration authorities which may lead to the cancellation of a student’s visa.

Attendance in ELICOS Programs

Satisfactory Attendance

To achieve satisfactory attendance a student must attend at least 80% of the scheduled contact hours in a study period unless the following exception applies. Students will be considered to have achieved satisfactory attendance if they attend at least 70% of the scheduled contact hours in a study period if they have documentary evidence clearly demonstrating compassionate or compelling circumstances.

A study period is a maximum of 20 weeks. Any period below 10 weeks is not a study period for the purposes of recording and reporting non-attendance.

Absence due to Illness

If a student is absent because they are unwell, they will be marked absent even if they have a medical certificate.

Attendance Monitoring and Warnings

Attendance will be monitored regularly and students will be warned if they are in danger of falling below the 80% attendance requirement in a study period. Students will be notified via their official Swinburne email address. At the discretion of Swinburne, there may also be additional contact by other means such as verbal warning, letter, telephone, and SMS.

Notices of Intention to Report to Australian Immigration Authorities

Where a student in an ELICOS program can no longer achieve:

  • 80% projected attendance in a study period and they do not have documentary evidence clearly demonstrating compassionate or compelling circumstances; or
  • 70% projected attendance in a study period

they will be sent an email via their official Swinburne email address notifying them that Swinburne intends to report them for not achieving satisfactory attendance. The email will notify the student that they are able to apply for a review of the decision within 21 working days in accordance with the Review and Appeals Regulations 2012.

Five Consecutive Days Absence

Students who are absent for more than five consecutive days will be contacted and counselled. Means of contact can include via their official Swinburne email, a telephone call, SMS, or letter. If students cannot be contacted it may result in the cancellation of their enrolment and/or notification to Australian immigration authorities which may affect the student’s visa.

Attendance in Foundation Programs

Satisfactory Attendance

To achieve satisfactory attendance a student must attend at least 80% of the scheduled contact hours in a study period unless the following exception applies.
Students will be considered to have achieved satisfactory attendance if they attend at least 70% of the scheduled contact hours in a study period if they are maintaining satisfactory academic progress.

Study Period

In Foundation programs, a study period is a teaching period.

Absence due to Illness

If a student is absent because they are unwell, they will be marked absent even if they have a medical certificate.

Withdrawn Units

If a student withdraws from units, those units will not be counted in the attendance calculation regardless of when the withdrawal occurs.

Attendance Monitoring and Warnings

Attendance will be monitored regularly and students will be warned if they are in danger of falling below the 80% attendance requirement in a study period. Students will be notified via their official Swinburne email address. At the discretion of Swinburne, there may also be additional contact by other means such as verbal warning, letter, telephone, and SMS.

Notices of Intention to Report to Australian Immigration Authorities

Where a student in a Foundation program can no longer achieve:

  • 80% projected attendance in a study period and they are not maintaining satisfactory academic progress; or
  • 70% projected attendance in a study period

they will be sent an email via their official Swinburne email address notifying them that Swinburne intends to report them to Australian immigration authorities for not achieving satisfactory attendance. The email will notify the student that they are able to apply for a review of the decision within 21 working days and in accordance with the Review and Appeals Regulations 2012.

Five Consecutive Days Absence

Students who are absent for more than five consecutive days will be contacted and counselled. Means of contact can include via their official Swinburne email, a telephone call, SMS, or letter. If students cannot be contacted it may result in the cancellation of their enrolment and/or notification to Australian immigration authorities, which may affect the student’s visa.


Swinburne Regulations and Policies

For any other Swinburne regulations and policies, please go to the website: Regulations and Policies