How it works

Hosting a student is a great way to add value to your organisation. Here you’ll find out how it works including the step-by-step process, key dates and important information for hosting work placement and internship students.

A different process and key dates may apply for other types of placements. Please contact us for details.

Step-by-step process

It’s easy to host a placement student. To arrange a professional placement or internship typically involves the following key steps:

  1. Complete a position description (professional placements) or project description (internships) using our template and send it to us
  2. We arrange for faculty to review and approve the project (internships only)
  3. We advertise the position or project to students
  4. Students apply directly to your organisation
  5. You shortlist and interview your applicants, and make your selection
  6. You advise the successful student and notify us of the outcome
  7. You advise the unsuccessful students
  8. Complete a confirmation form (professional placements) or an agreement form (internships) and send it to us
  9. Email profplacements@swinburne.edu.au a copy of the signed employment contract (professional placements).

Swinburne will support you and the student throughout the duration of the placement.

Key dates

Professional Placements

The key dates for employers when hosting a professional placement student. Text version is available on the page.

Text version

Semester 2 2018 intake

  • 16 April 2018: Submit professional placement position descriptions to Swinburne
  • 23 April 2018: Position descriptions advertised to professional degree students
  • 7 May 2018: Position descriptions advertised to standard degree students
  • 27 July 2018: Confirm your professional placement
  • 30 July – 3 August 2018: Students can begin a professional placement during this period

Semester 1 2019 intake

  • 13 August 2018: Submit professional placement position descriptions to Swinburne
  • 20 August 2018: Position descriptions advertised to professional degree students
  • 10 September 2018: Position descriptions advertised to standard degree students
  • 11 February 2019: Confirm your professional placement
  • 19 November 2018 – 1 March 2019: Students can begin a professional placement during this period

Professional Internships

The key dates for employers when hosting a professional internship student. Text version is available on the page.

Text version

Semester 2 2018 intake

  • 7 May 2018: Submit professional internship project descriptions to Swinburne
  • 14 May 2018: Project descriptions advertised to students
  • 20 July 2018: Confirm your professional internship
  • 30 July – 3 August 2018: Students can begin a professional internship during this period

Semester 1 2019 intake

  • 22 October 2018: Submit professional internship project descriptions to Swinburne
  • 29 October 2018: Project descriptions advertised to students
  • 11 February 2019: Confirm your professional internship
  • 25 February – 1 March 2019: Students can begin a professional internship during this period

Master of IT Internships

The key dates for employers when hosting a master of IT internship student. Text version is available on the page.

Text version

Semester 2 2018 intake

  • 5 June 2018: Submit master of IT internship project descriptions to Swinburne
  • 12 June 2018: Project descriptions advertised to students
  • 20 July 2018: Confirm your master of IT internship appointment
  • 30 July – 3 August 2018: Students can begin a master of IT internship during this period

Semester 1 2019 intake

  • 5 November 2018: Submit master of IT internship project descriptions to Swinburne
  • 12 November 2018: Project descriptions advertised to students
  • 11 February 2019: Confirm your master of IT internship appointment
  • 25 February - 1 March 2019: Students can begin a master of IT internship during this period

Important information for hosting a student

While hosting a student, your organisation will need to:

  • allocate a workplace supervisor to the student
  • be aware that students need to complete online assessments set by Swinburne outside of office hours
  • ensure students have access to appropriate equipment, such as a computer, to complete their placement/project
  • provide a suitable office space
  • have a site visit by Swinburne to ensure placement requirements are met.

An academic supervisor will be allocated to professional placement and internship students for the duration of their placement. Following their placement, students need to return to Swinburne to complete their studies.

All professional internships must be project based. For example, a marketing company may ask a student to develop a social media marketing strategy within the 12-week internship period.