Academic Courses Regulations 2013

The Academic Senate makes the following Regulations:
Dated: 26 November 2014


Chapter 1. Preliminary

1. Objectives

The objective of these Regulations is to provide for a framework for the admission and progression of students in University courses that is

  1. student-centred; 
  2. fair; 
  3. consistent; 
  4. focussed on quality; and 
  5. compliant.

2. Authorising provision

These Regulations are made under the Academic and Student Affairs Statute 2012 and sections 28, 29 and 30 of the Swinburne University of Technology Act 2010.

3. Definitions

In these Regulations—

concurrent courses means two or more courses studied at the same time; 

Example

Studying a bachelor degree and a VE diploma at the same time.

course means an academic course, but does not include a higher degree by research; 

Note

Higher degrees by research are covered by the Research Training Regulations.

cross-institutional enrolment has the meaning given to it in regulation 26;

unit means a coherent set of learning activities which—

  1. in the case of a higher education unit has been—
    1. approved by the Academic Senate; and
    2. assigned—
      1. a unit code; and 
      2. a credit point value;
  2. in the case of a vocational education unit has been—
    1. approved by the Academic Senate or the relevant national or State training authority; and 
    2. assigned a unit code.

Note 
For the purposes of this definition, 0 (zero) is a credit point value.

Swinburne means Swinburne University of Technology.


Chapter 2. Eligibility and Selection

Part 1. Entry requirements

4. Setting of minimum entry requirements

  1. The University may admit applicants on the basis of minimum entry requirements set by—
    1. the Academic Senate; or
    2. the relevant national or State training authority.
  2. Minimum entry requirements set by the Academic Senate must be specified in the course accreditation instrument. 
  3. Minimum entry requirements set by the Academic Senate must be published by the University. 

5. Reasonable prospect of success principle

In determining minimum entry requirements, the Academic Senate must have regard to the principle that entry requirements are set to allow the University to admit to a course applicants the University believes can undertake the course with a reasonable prospect of success.

6. Entry requirement factors

  1. Minimum entry requirements determined by the Academic Senate may include requirements relating to—
    1. academic merit; 
    2. English language proficiency; 
    3. equivalence measures;
    4. prior learning;
    5. other experience and attainments; 
    6. special factors, including residency, performance at interview, folios and auditions; 
    7. other matters that the Academic Senate considers relevant to the reasonable prospects of success of applicants in a course. 

7. Monitoring

The Academic Senate must monitor the effectiveness of minimum entry requirements.

Part 2. Selection and offers

8. Selection criteria

The University may determine selection criteria and restrictions in respect of courses to apply in addition to the minimum entry requirements under regulation 4, including—

  1. entry scores;
  2. quotas;
  3. requirements based on regulatory or administrative requirements or guidelines.

Example 
Under Australian sanctions law universities are required to take non-academic considerations into account in decisions to issue offers to prospective international students.

9. Selection is at the University’s discretion

  1. The University has absolute discretion whether to admit an applicant into a course. 
  2. This regulation applies whether or not—
    1. the applicant meets minimum entry requirements;
    2. the applicant has achieved any applicable entry score;
    3. quota or other restrictions apply.
  3. In deciding whether to refuse to admit a person the University may take into consideration—
    1. a person’s previous studies or conduct at the University or other institutions; 
    2. information provided in application documentation or otherwise known to the University which leads the University to believe that the applicant should not be admitted to a course; 
    3. requirements relevant to the delivery of a course;
    4. regulatory or administrative requirements or guidelines;
    5. other reasons. 

Note
Section 24 of the Academic and Student Affairs Statute 2012 sets out circumstances in which the University may refuse to enrol a person as a student or suspend or exclude a student. 

10. Offer types

The University may make different types of offers to students, including—

  1. unconditional offers; 
  2. conditional offers; 
  3. packaged offers;
  4. limited offers; 
  5. alternative offers.

11. Conditional offer

The University may make a conditional offer if a student—

  1. has not completed a course which is required for academic entry; 
  2. meets academic entry requirements, but has not met the English language entry requirements;
  3. has failed to provide required documentation;
  4. has not yet satisfied requirements relevant to the delivery of a course; or
  5. has not yet satisfied regulatory or administrative requirements.

Part 3. Withdrawal and cancellation

12. Withdrawal of offer or cancellation of admission and enrolment

The University may withdraw an offer or cancel the admission and enrolment of a person if—

  1. the person fails to provide documents or to fulfil other requirements specified in the offer of admission by the specified date;
  2. the offer of admission has been made as a result of the provision of incomplete, inaccurate or fraudulent information by the person or a third party on behalf of the person;
  3. the person fails to enrol in accordance with the offer of admission by the specified date;
  4. the person arrives late for a teaching period or does not engage with or genuinely commence his or her studies before a date determined by the University; 
  5. in the reasonable opinion of the University the person is holding open, or intends to hold open, his or her offer or enrolment for purposes other than genuine study; 
  6. the University determines that it is necessary or reasonable to do so in order to fulfil regulatory or administrative requirements or guidelines; or
  7. the course is withdrawn from offer as a result of a University decision.

Example 
The University might decide withdraw a course due to low enrolment numbers.

Part 4. Deferral

13. Eligibility to defer

  1. Subject to sub-regulation (2), a candidate who has received an offer for a course is eligible to defer commencement of his or her enrolment. 
  2. The eligibility of a candidate to defer is subject to—
    1. any restrictions applying to the particular course;
    2. regulatory or administrative requirements or guidelines; and 
    3. the approval of the University.
  3. This regulation does not relieve a candidate of obligations, restrictions or conditions applying to any scholarship held by, or offered to, the candidate.
  4. The University may determine that a candidate who does not take up an offer from the University in one semester has deferred commencement for one semester only. 

14. Maximum duration of deferment

  1. The maximum period for which a candidate may defer commencement of his or her enrolment is—
    1. in the case of a higher education course, two academic years;
    2. in the case of a vocational education course, one year.
  2. In exceptional circumstances, the University may allow a longer period of deferral. 

15. Notification

  1. A candidate for a course who has deferred must notify the University of his or her intention to take up a place in the course not less than two months before the end of the period of deferral.
  2. The University may withdraw an offer to a candidate who does not comply with this regulation.

16. Cancellation of deferment

The University may cancel a candidate’s deferral if the course is withdrawn.

Part 5. Leave of Absence

17. Grant of leave of absence

  1. The University may, on application, grant leave of absence to a student. 
  2. The University must publish criteria and rules for the granting of a leave of absence.
  3. Other than in exceptional circumstances, leave of absence must not be granted for more than one year.

Part 6. Readmission

18. Readmission after absence or exclusion

  1. A person who wishes to re-enter a course must apply for readmission if—
    1. if the person has been absent for an unapproved period;
    2. the person is returning after exclusion as a result of unsatisfactory academic performance or student misconduct; 
    3. the person’s enrolment has been otherwise cancelled.
  2. Sub-regulation (1) (a) does not apply to a person returning from an approved leave of absence or deferment. 
  3. A student who re-enters a course after a period of absence must satisfy the course requirements which apply at the time of readmission. 
  4. The University may refuse to give academic credit for units completed prior to the absence, taking into consideration—
    1. the duration of the absence; and
    2. changes to course content and structure.
  5. The University may require the student to repeat units that have been passed previously, or to undertake additional units in order to satisfy current course requirements.

Chapter 3. Study in Courses

Part 1. Restrictions and Requirements

19. Imposition of conditions

  1. The University may, at any time, impose conditions on a student’s study and participation in University activities. 
  2. Conditions imposed under this regulation may include conditions relating to—
    1. the number of units to be taken (including a maximum number);
    2. the expected level of achievement; 
    3. engagement with support services or counselling as required by the University as a consequence of a student progress decision, student misconduct or concerns about the student's behaviour;
  3. The University may suspend or exclude a student or impose further conditions if conditions are not complied with. 

20. Approval to overload

A student must not undertake more than the normal full time load in any teaching period without the permission of the University.

Note 
The calculation of full time load will vary between higher education and vocational education courses.

21. Concurrent study in more than one course

  1. A student must not enrol in concurrent courses without the permission of the University.
  2. In deciding whether to give permission, the University must take into consideration the likelihood of the student succeeding in both courses.

22. Transfer between courses

  1. The University may, on application, allow a student to transfer between courses subject to—
    1. the availability of a place in the destination course; 
    2. satisfaction by the student of requisites and other entry requirements for the destination course; 
    3. any conditions or pre-approval requirements imposed by a student sponsor;
    4. any applicable regulatory or administrative requirements or guidelines.
  2. Requirements and arrangements for academic credit, scholarships, academic progress and expected completion may change with the change of course.
  3. It is the responsibility of a student to inform him or herself of the requirements, arrangements and changes applying to the transfer to another course. 

Part 2. Academic Credit

23. Granting academic credit

  1. The University may, on application, grant academic credit to a student on the grounds of—
    1. post-secondary studies; or 
    2. prior relevant work experience.
  2. Academic credit may be granted as determined by Academic Senate—
    1. on a block credit basis; 
    2. on a matching basis to exempt a student from the requirement to complete the equivalent unit in the course for which they are enrolling or are enrolled; or 
    3. on the basis of recognised prior learning in recognition of skills and knowledge gained through work experience, life experience or formal training.
  3. The Academic Senate must determine the maximum academic credit to be granted for University courses. 
  4. Subject to sub-regulation (5), the University must not grant partial academic credit for a unit for a higher education course. 
  5. The University may grant academic credit in a vocational education course under national recognition.
  6. The University must not grant academic credit towards a higher education course for a conceded pass result attained at another higher education institution.
  7. The University may grant academic credit towards a higher education course for a conceded pass result for a unit from another Swinburne course, taking into consideration the status of the unit within the higher education course.
  8. Recognition of prior learning used as a basis of entry to a higher education course must not be used as a basis for academic credit in that course. 

24. Minimum studies at Swinburne for an award

  1. Notwithstanding any academic credit, a student must obtain a minimum number of credit points or amount of assessment from study at Swinburne in order to take out an award. 
  2. The minimum credit points or assessment which must be obtained or completed is set out in the table at the foot of this regulation.

Minimum credit points/assessment from study at Swinburne

CourseMinimum
Vocational education course 25% of assessment in the course (including recognition of prior learning) unless there are exceptional circumstances approved by the University.
Undergraduate course 33% of the accredited volume of learning for the course.
Graduate certificate 50% of the accredited volume of learning for the course.
Graduate diploma 50% of the accredited volume of learning for the course.
Master 50% of the accredited volume of learning for the course.

25. Time limits for grounds for academic credit

The Academic Senate may determine time limits for the grounds for academic credit.

Part 3. Cross-Institutional Studies

26. Approval of cross-institutional studies

  1. The University may allow cross-institutional studies to enable a student at Swinburne to undertake part of his or her course at another institution, or a student from another institution to undertake part of his or her course at Swinburne. 
  2. The University may approve incoming and outgoing cross-institutional enrolments subject to conditions.
  3. The University must grant the appropriate academic credit for an outgoing cross-institutional enrolment student who successfully completes an approved unit of study at the other institution. 
  4. The Academic Senate may set a maximum amount of academic credit that an outgoing student can obtain through cross-institutional studies.
  5. Incoming cross-institutional enrolments are subject to—
    1. applicable minimum entry requirements for units and courses; 
    2. requisite requirements;
    3. quota restrictions.
  6. Incoming cross-institutional enrolments in higher education courses must be on a “non-award” basis. 

Part 4. International Exchange

27. Study at a partner institution

The University may permit a student to enrol or study at an overseas partner institution approved by the University, subject to this Part.

28. Restrictions on exchange study

  1. The Academic Senate may set—
    1. a maximum duration for exchange study; 
    2. maximum and minimum study loads for exchanges;
    3. limits on the academic credit granted as a result of exchanges; 
    4. other requirements and limits applying to enrolment at a partner institutions and studies undertaken as part of an exchange.
  2. A student may undertake study at only one partner institution at a time. 
  3. It is the responsibility of the student to ensure that requirements and limits set by the University in relation to exchanges are met and that academic credit is sought for any studies undertaken. 

Part 5. Non-award unit enrolment

29. University may permit non-award unit enrolment

The University may permit a person to enrol in a unit on a non-award basis.

30. Non-Award enrolment not permitted if admitted to a course

  1. Subject to sub-regulation (2), the University must not permit non-award enrolment in a unit in a course which is concurrent with enrolment in that course.
  2. In exceptional circumstances the University may permit non-award enrolment in a unit in a course which is concurrent with enrolment in that course.

31. No entitlement to further unit enrolment

An approval to enrol in a unit on a non-award basis applies to the approved unit, and does not create an entitlement to further unit or course enrolment.

Part 6. Full-time and Part-time study

32. University may permit full-time and part-time study

  1. Unless otherwise restricted by the University for a particular course or class of students, a student may study full-time or part-time.
  2. This regulation does not affect—
    1. maximum duration requirements;
    2. scholarship requirements;
    3. regulatory requirements.

Part 7. Time Limits for Completion of Courses

33. Maximum time to complete a course

  1. Except as otherwise provided in this Part and subject to Commonwealth and State regulatory requirements, a student must complete a course within 10 years. 
  2. In calculating time for the purposes of this Part a period of leave of absence is included in the calculation of time unless the University has made an exception due to specified circumstances.
  3. This regulation does not restrict the Academic Senate specifying a shorter time limit for completion of a course in the course accreditation instrument. 
  4. The University may grant an exemption from this regulation, subject to any conditions which it considers appropriate. 
  5. The University may refuse to re-enrol a student who has exceeded the applicable time limit.

Chapter 4. Course and Unit Structure

34. Course structure and sequencing

  1. Course structure must allow students to complete all course requirements through enrolment in units accredited by or recognised in course structures approved by the Academic Senate. 
  2. Sub-regulation (1) does not apply if the University establishes entry requirements that require students to have undertaken previous study for which academic credit is then granted.
  3. Sub-regulation (1) does not restrict—
    1. the inclusion of work placement requirements for the completion of a course;
    2. alternative course structures and arrangements for changing, ceasing or teaching-out courses. 

35. Relationship between units

  1. Course requirements may specify requisites as conditions for enrolment in a specified unit.
  2. The University may allow a student to enrol in a specified unit without the student having satisfied requisite requirements if the University is satisfied that the student has demonstrated sufficient skills and knowledge to undertake the unit.

36. No repeating of units passed

A student must not repeat a unit or enrol in the equivalent of a unit already passed in a higher education course unless achievement of a certain grade in that unit is a requisite for enrolment in a specified unit.

37. Nested suites

  1. The University may establish a nested suite of two or more courses designed with specific advanced standing arrangements that allow students to easily articulate between courses at different award levels.
  2. The following requirements apply to a nested suite—
    1. a nested suite comprises two or more courses at different award levels; 
    2. all units in a lower level course are included in higher level courses; 
    3. academic credit in a higher level course is automatically granted to the full value of the lower level course;
    4. entry to the higher level course may include additional entry requirements.

Chapter 5. Student Assessment

Part 1. Assessment Implementation

38. Assessment requirements

The University must provide students who are enrolled in units with details of assessment requirements in the manner and by the time set by the University.

39. Determination of results

  1. Student results in a unit will be determined by the means specified in the accreditation instrument, which may include—
    1. examination; 
    2. oral work; 
    3. tests; 
    4. essays; 
    5. assignments; 
    6. projects;  
    7. tasks;  
    8. demonstration;  
    9. performance; 
    10. participation; 
    11. attendance;  
    12. group work; 
    13. practical work;  
    14. clinical work.
  2. A student enrolled in a unit must make himself or herself available and be prepared and equipped for the time, place and mode of assessment as detailed in the assessment requirements. 
  3. Without limiting sub-regulation (2), students must be available to sit examinations (including any deferred examination) at the time and place determined by the University. 

40. Equivalence of assessment 

  1. The University must ensure that if a unit is offered at more than one location or in more than one mode of study—
    1. unit learning outcomes are the same; and 
    2. tasks for achievement of learning outcomes are equivalent.
  2. The Academic Senate must monitor equivalence.  

41. Equitable Assessment Arrangements 

  1. Subject to sub-regulation (2), the University may agree reasonable adjustments to assessment requirements for a student with a verified disability, medical or other condition to provide equality of opportunity to fulfil course requirements.
  2. A student with a disability, medical or other condition who wishes reasonable adjustments for assessment to be made must notify the University of his or her disability or condition in the manner required by the University within one week after the commencement of a unit of study to allow the University to make reasonable adjustments. 

42. Student who is repeating a unit

A student who is repeating a unit must complete the assessment requirements which apply to the unit.

43. Previous work not to be submitted 

  1. Subject to sub-regulation (2), a student must not submit work that has previously been submitted for assessment in—
    1. another unit; 
    2. a previous attempt at that unit; or 
    3. other studies at another institution.
  2. The University may allow previous work that demonstrates competence or prior learning to be submitted for vocational education courses. 

44. Special consideration 

  1. A student may apply for special consideration if the student—
    1. has been hampered, to a significant degree, by illness or other extraordinary cause in studying for the unit; 
    2. has been prevented by illness or other extraordinary cause from preparing or presenting for a component of assessment, or part of a component of assessment; or 
    3. has been, to a significant degree, adversely affected by illness or other extraordinary cause, during the performance of a component of assessment.
  2. A student whose medical condition is not such as to prevent him or her from attending or sitting an examination or test—
    1. must attend and sit the examination or test; and 
    2. may, if he or she considers that he or she has ground under this regulation, apply for special consideration.
  3. It is the responsibility of a student to ensure that an application for special consideration is submitted in the manner and within the time required by the University. 
  4. The University may refuse to consider an application for special consideration if the student has not complied with all other mandatory requirements for successful completion of the unit.
  5. An application for special consideration must be supported by appropriate documentary evidence. 
  6. An application under this regulation the University may—
    1. defer assessment; 
    2. grant an extended period for assessment;
    3. approve special arrangements for assessment; 
    4. allow the student to re-do one or more assessment tasks.  

45. Alternative assessment arrangements

The University may make alternative arrangements for assessment if— 

  1. a student is, or was, unable to attend an examination or undertake another form of assessment due to exceptional circumstances; 
  2. an assessment item has been lost, stolen or damaged; 
  3. national or specialist commitments affect a student’s ability to undertake or complete assessment in the circumstances; 
  4. a student is unable to attend an examination on a specific religious holiday. 

Example 
A student may be required to attend elsewhere for commitments associated with certain elite national-level sports or the defence reserve.

46. Deferred examinations 

  1. The University, on application, may grant a deferred examination to a student.
  2. If a student does not sit a scheduled deferred examination—
    1. subject to paragraph (b), a further deferral must not be granted and a fail grade must be awarded for the examination; 
    2. the University, if it is satisfied that extraordinary and severe circumstances prevented the student from sitting the scheduled deferred examination, may grant a further deferred examination. 

47. Late assessment and extensions 

  1. The University may make provision for late assessment and extensions.
  2. The University may impose academic penalties for late assessment and extensions. 

48. Last to complete assessment

  1. The University may grant an assessment in a unit to a student who would otherwise fail that unit, if—
    1. the unit was undertaken in the student’s final teaching period and is required to complete the course; or 
    2. the unit—
      1. was undertaken in the student’s penultimate teaching period; 
      2. is required to complete the course; and 
      3. is not offered in the student’s final teaching period.
  2. Not more than one last to complete assessment may be granted to a student in respect of a course. 
  3. A student is not entitled to continue to the next component of a nested suite if he or she only satisfies the requirements for the previous component of that suite based on a last to complete assessment. 
  4. Except in exceptional circumstances, the University must not grant a last to complete assessment where failure in the unit was caused by student misconduct. 

49. Reassessment of student work

  1. The University may, on application by a student, review an item of assessment to determine whether—
    1. the assessment item was correctly marked;
    2. the aggregate marks for assessment components have been taken into account.
  2. An application must be made within 10 working days after the publication of the results for the assessed item, unless, in exceptional circumstances, the University allows a longer period.
  3. The University may remark an assessment item.
  4. Following the remarking of an assessment item, the University may—
    1. award an improved mark; or 
    2. decide that the original mark stands. 

Part 2. Role of Chief Examiner

50. Chief Examiner

Chief Examiners must be appointed by the Vice-Chancellor.

Part 3. Grading

51. Assessment categories

The grading schema used by the University is set out in Part 1 of the Schedule to these Regulations.

52. Conceded pass

  1. An undergraduate student enrolled in an award course may graduate with a maximum of one conceded pass in a course. 
  2. A conceded pass cannot satisfy a prerequisite requirement. 
  3. A conceded pass is not available to a student enrolled in a single unit of study.

53. Temporary grades

  1. The University may give temporary grades, as set out in Part 1 of the Schedule to these Regulations. 

54. Competency based units and courses

The University may use graded assessment for competency based units and courses. 
A student may be eligible to be awarded a result of pass or higher for a unit if he or she has been assessed as competent.

Part 4. Grade Point Averages

55. GPA calculation

  1. Subject to this regulation, the grade point average calculation used by the University is set out in Part 2 to the Schedule to these Regulations. 
  2. The grade point average calculation only applies to units with grades for coursework courses.
  3. Units for which pass or fail only, competent or not competent only or completion only grades are awarded do not contribute to the grade point average calculation.
  4. The University may determine to not apply a grade point average calculation or may apply a different grade point average calculation.

Part 5. Results

56. Result approval and moderation

  1. The University must determine grades to be awarded to students enrolled in a unit.
  2. Results must only be released in the form determined by the University.

57. Amendment to results after release

  1. The University may alter a grade if—
    1. the alteration is necessary to correct a patent error; or
    2. the alteration is necessary to make the grade accord with the grade which would have been awarded if relevant circumstances, which were not considered at the time of the determination of the grade, had been taken into consideration.

Chapter 6. Academic Progress

Part 1. Academic Progress Requirements

58. Student responsibility 

  1. Academic progress is the process by which students are able to advance in their course, having fulfilled academic and administrative requirements. 
  2. It is the responsibility of a student to maintain satisfactory academic progress. 

Part 2. Unsatisfactory Progress

Division 1. Introductory

59. Terms used in this Part

In this Part— 

progress review period means a period specified by the University in which progress review activities occur; 
enrolled unit includes a unit from which a student withdraws after the census date.

60. Repeated units

For the purposes of this Part, in determining whether a student has enrolled in or failed a unit for a second or third time, the University must take into account a previous enrolment in, or failure in (as the case may be)— 

  1. the same unit;
  2. an equivalent unit of study. 

61. Leave of absence

If a student takes leave of absence, the requirements of this Part apply to the teaching period following return from leave.

62. Academic Progress Exemptions

The University may—

  1. exempt students, by category, from the application of this Part or a Division of this Part; 
  2. impose different academic progress requirements and consequences on students, by category.

Division 2. Students "at risk"of unsatisfactory progress

63. Written warning if student "at risk"

  1. The University may issue a written notice to a student who becomes “at risk” of unsatisfactory progress. 
  2. A student is “at risk” of unsatisfactory progress—
    1. in the case of a student enrolled with a full time load or an onshore international student in Australia enrolled with a part time load – if the student fails, or does not demonstrate competency in, 50% or more of the student’s enrolled units, credit points or scheduled hours, for any one progress review period;
    2. in the case of a domestic student enrolled with less than a full time load – if the student fails, or does not demonstrate competency in, more than 50% of the student’s enrolled units, credit points or scheduled hours for any one progress review period; 
    3. if the student fails an enrolled unit of study for a second time.
  3. In sub-regulation (2), units include units from which the student has withdrawn after the census date. 

Division 3. Exclusion from enrolled course

64. Circumstances in which a "show cause" notice may be issued

    1. The University may require a student to show cause why he or she should not be excluded if his or her progress has been unsatisfactory. 
    2. A student’s progress has been unsatisfactory if—
      1. in the case of a student enrolled with a full time load or an onshore international student in Australia enrolled with a part time load – if the student fails, or does not demonstrate competency in, 50% or more of the student’s enrolled units, credit points or scheduled hours, for two consecutive progress review periods; 
      2. in the case of a domestic student enrolled with less than a full time load – if the student fails, or does not demonstrate competency in, more than 50% of the student’s enrolled units, credit points or scheduled hours for two consecutive progress review periods;
      3. if the student fails an enrolled unit of study for a third time; or (d) if the student fails to meet a condition which has been imposed as part of the progress review process.
    3. In sub-regulation (2), units include units from which the student has withdrawn after the census date. 

65. Consequences of unsatisfactory progress

  1. If the University has issued a show cause notice under this Division, the University may, after considering any submission by the student made in accordance with the notice—
    1. impose conditions on the student’s enrolment or academic performance in the following teaching period;
    2. impose a probationary status on the student’s enrolment, which may include a requirement to undertake specified actions, such has attending workshops or meetings with designated staff; 
    3. require the student to undertake specified actions; 
    4. revoke a scholarship that was awarded to the student; 
    5. require the student to take leave of absence for a specified period; 
    6. require the student to transfer to another course if the student wishes to remain enrolled at the University;
    7. exclude the student from the course for a period not exceeding two years, following which the student may apply to re-enrol in the course subject to the application and selection requirements for that course at the time of application to re-enrol.
  2. It is a student’s responsibility to—
    1. engage and comply with the requirements of the University’s unsatisfactory progress process;
    2. read and act upon, as appropriate, all notices and correspondence (written or electronic) from the University; |
    3. comply with any condition or requirement imposed on the student under this regulation. 

66. Review of decision

  1. A student may apply for review of a decision under this Division in accordance with the Review and Appeals Regulations 2012. 
  2. It is not a ground for review or appeal against a University decision under this Division that a student has been detrimentally affected by a failure to read and act upon, as appropriate, a notice or correspondence from the University.

Chapter 7. Conferral and grant of Awards

67. Eligibility

A student is eligible to take out an award if he or she satisfies the requirements for that award.

68. Transfer from a course being phased out

  1. This regulation applies where a student has been invited to transfer from a course which is being phased out to another course leading to a different award at the same level.
  2. A student to whom this regulation applies may apply to the University to be conferred or granted the award of the new course. 
  3. The University may approve an application if it is satisfied that the equivalent course learning outcomes have been achieved.

69. Nested awards

  1. A student may apply to take out an award that is a component of a nested suite if he or she satisfies the requirements for that award. 
  2. A student who takes out an award under sub-regulation (1) may—
    1. continue to the next component of the nested suite, subject to any requisites or progression requirements; or
    2. exit from the course.

70. Aegrotat and posthumous awards

If a person dies or sustains an incapacitating injury or illness after completing an award or a substantial part of an award, the Council, on the recommendation of the Academic Senate, may confer an aegrotat or posthumous award, provided—

  1. the student completed all but one full time equivalent teaching period of an award; 
  2. the student’s results in the course support the reasonable conclusion that the student would have successfully completed the requirements of the course.

71. Non-award courses

  1. The University may establish non-award courses. 
  2. A non-award course does not lead to an award.

Schedule

Part 1 — Grading Schema

Higher Education, Unilink and Foundation Studies Graded Marks

Code

Description

Mark

%

GPA Value

Explanatory information

Grade Status

HD

High Distinction

80-100

4

 

Final (complete)

D

Distinction

70-79

3

 

Final (complete)

C

Credit

60-69

2

 

Final (complete)

P

Pass

50-59

1

 

Final (complete)

CP

Conceded Pass

45-49

0.5

 

Final (complete)

N

Fail

0-49

0

 

Final (incomplete)

NA

Fail-No Attempt

 

0

 

Final (incomplete)

CON

Continuing

 

N/A

Unit in progress

Temporary grade

SP

Passed Supplementary

50

1

Student passed supplementary assessment

Final (complete)

SN

Failed Supplementary

0-49

0

Student failed supplementary assessment

Final (incomplete)

WF

Withdrawn Fail

 

0

Student withdrew after academic penalty date

Final (incomplete)

SPX

Special Examination

 

N/A

Student has been granted a Special Exam

Temporary

SPC

Special Consideration

 

N/A

Special Consideration has been given

Temporary

DEF

Deferred Assessment

 

N/A

Academic has arranged a deferred assessment

Temporary

GNS

Grade Not Submitted

 

N/A

Grade was not entered when results were certified

Temporary

1. Note: Ungraded results not included in GPA calculation 

Higher Education Pass Only

Code

Description

Mark

%

GPA Value

Explanatory information

Grade Status

PO

Pass–only avail mark

 

N/A

 

Final (complete)

CP

Conceded Pass

 

N/A

 

Final (complete)

N

Fail

 

N/A

 

Final (incomplete)

NA

Fail–No Attempt

 

N/A

 

Final (incomplete)

SP

Passed Supplementary

50

N/A

Student passed supplementary assessment

Final (complete)

SN

Failed Supplementary

0-49

N/A

Student failed supplementary assessment

Final (incomplete)

WF

Withdrawn Fail

 

N/A

Student withdrew after academic penalty date

Final (incomplete)

CON

Continuing

 

N/A

Unit in progress

Temporary

SPX

Special Examination

 

N/A

Student has been granted a Special Exam

Temporary

SPC

Special Consideration

 

N/A

Special Consideration has been given

Temporary

DEF

Deferred Assessment

 

N/A

Academic has arranged a deferred assessment

Temporary

GNS

Grade Not Submitted

 

N/A

Grade was not entered when results were certified

Temporary

Higher Education not assessed (Study Abroad/Exchange Careers in the Curriculum)

Code

Description

GPA Value

Explanatory information

Grade Status

COMP

Complete

N/A

 

Final (complete)

NCOM

Not Complete

N/A

 

Final (Incomplete)

WF

Withdrawn Fail

N/A

Student withdrew after academic penalty date

Final (Incomplete)

CON

Continuing

N/A

Unit in progress

Temporary grade

DEF

Deferred Assessment

N/A

Academic has arranged a deferred assessment

Temporary

GNS

Grade Not Submitted.

N/A

Grade was not entered when results were certified

Temporary

VE General and Competency

Code

Description

Mark

%

GPA Value

Explanatory information

Grade Status

PU

Achieved Competency

N/A

 

Final (complete)

NU

Competency not achieved

N/A

 

Final (incomplete)

HD

High Distinction

80-100

4

 

Final (complete)

D

Distinction

70-79

3

 

Final (complete)

C

Credit

60-69

2

 

Final (complete)

P

Pass

50-59

1

 

Final (complete)

N

Fail

0-49

0

 

Final (incomplete)

DEF

Deferred Assessment

 

N/A

Educator has arranged a deferred assessment

Temporary

GNS

Grade Not Submitted

 

N/A

Grade was not entered when results were certified

Temporary

GTAC

Gap Training and Assessment Competent

 

N/A

   

VE Electrical Trades

Code

Description

Mark

%

GPA Value

Explanatory information

Grade Status

ETP

Electrical Trade Pass

65 - 100

N/A

 

Final (complete)

ETN

Electrical Trade Fail

0 - 64

N/A

 

Final (incomplete)

DEF

Deferred Assessment

 

N/A

Educator has arranged a deferred assessment

Temporary

GNS

Grade Not Submitted

 

N/A

Grade was not entered when results were certified

Temporary

VCE Only

Code

Description

Mark

GPA Value

Explanatory information

Grade Status

CX

Completed - Externally Assessed

50% - 100%

N/A

 

Final (complete)

NX

Not Completed – Externally Assessed

0 – 49%

N/A

 

Final (incomplete)

DEF

Deferred Assessment

 

N/A

Educator has arranged a deferred assessment

Temporary

GNS

Grade Not Submitted

 

N/A

Grade was not entered when results were certified

Temporary

ELICOS and Group Programs (ELICOS)

Code

Description

Mark

%

GPA Value

Explanatory information

Grade Status

PU

Achieved Competency

N/A

 

Final (complete)

LA

Level Achieved

60-100

N/A

 

Final (complete)

LNA

Level Not Achieved

0-100*

N/A

 

Final (incomplete)

CP

Conceded Pass

60-100*

N/A

 

Final (complete)

GNS

Grade Not Submitted

 

N/A

 

Temporary

Consistent with national ELICOS standards, LNA and CP may be awarded within these marking ranges, notwithstanding the overlap with the range for LA (60-100%), because the student may not have met all hurdle or attendance requirements.

Part 2 — Grade Point Average Calculation

Grade Point Value assignment to Higher Education Graded Results

Grade

Mark

Grade Point Value

High Distinction

80-100

4

Distinction

70-79

3

Credit

60-69

2

Pass

50-59

1

Conceded Pass

45-49

0.5

Fail

0-49

0

Grade Point Value assignment to VE Graded Results (for specified courses only)

Grade

Mark

Grade Point Value

High Distinction

80-100

4

Distinction

70-79

3

Credit

60-69

2

Pass

50-59

1

Fail

0-49

0

Grade Point Value assignment to Sarawak Graded Results

Grade

Mark

Grade Point Value

High Distinction

80-100

4.00

Distinction

75 – 79

3.67

Distinction

70 - 74

3.33

Credit

65- 69

3.00

Credit

60 - 64

2.67

Pass

55 - 59

2.33

Pass

50-54

2.00

Fail

40 - 49

1.00

Fail

0-39

0

Part 3 — Final Honours Categories

Final Higher Education Honours (except where Honours grades are otherwise specified in the course accreditation instrument)


Code

Description

Mark

Explanatory Information

Grade Status

H1

First Class Honours

80 - 100

 

Final (complete)

H2A

Second Class Honours A

70 – 79

 

Final (complete)

H2B

Second Class Honours B

60 - 69

 

Final (complete)

H3

Third Class Honours

50 - 59

 

Final (complete)

Unless otherwise approved by Academic Senate, individual results for Honours units will use the same grading schema as the Higher Education, Unilink and Foundation Studies Graded Marks.