7. University premises

7.1. Security

The Governance and Administration Statute 2012 provides that a person must comply with conditions imposed on their presence on campus and that the University and persons authorised by the University may remove people from University premises. Persons authorised by the University include security contractors.

Staff and students are permitted to access relevant areas of University premises in order to fulfil their duties or academic requirements or for other lawful and legitimate purposes.

Members of the public are also permitted to enter parts of University premises that common sense would recognise as “public places”. Members of the public may also be allowed to access those University premises not defined as public places to undertake work as contractors, attend functions, partake in recreational or other activities or use the premises for events under an arrangement with the University.

The University engages and authorises security staff and contracted security personnel to provide staff and students with a safe and secure environment in which to study, work and live.

The University also appoints a University Warden to manage emergency responses on campus.

Tables of roles and responsibilities (VC delegation)

Role/Decision/ActionResponsibility*Conditions and limitations
Specifying conditions of use of University premises, including access, rules, requirements, parking and other matters. Director, Facilities and Services
  • Must comply and be consistent with legislation and the University’s policies.
  • Must be approved by the VC on recommendation of the VP(SCS).
Establishing a security plan covering University premises and emergency management processes. Director, Facilities and Services
  • The plan must be published.
  • Must comply and be consistent with legislation and the University’s policies.
  • Must be consistent with or part of the University’s Emergency Management Plan.
  • Must be approved by the VP(SCS).
Nomination of University Warden. Chief Operating Officer on recommendation of the Director, Facilities and Services
  • The functions and duties of the University Warden and other wardens reporting to the University Warden must be specified in the security plan.

*(Staff holding, acting in or performing the responsible position or office)

7.2. Space

The University seeks to ensure that all spaces on University premises are used efficiently, while maintaining a safe and comfortable environment for staff and students.

The University's space needs and the use of its physical assets will be regularly reviewed to ensure that work and study needs are met and new initiatives and opportunities can be taken.

Table of roles and responsibilities (VC delegation)

Role/Decision/ActionResponsibility*Conditions and limitations
Allocation of space Director, Facilities and Services
  • Must be approved by the Chief Operating Officer.
  • For major and minor projects, during the planning stages establish and involve Project User Groups (PUGs) to capture user requirements.
Management, modification, and maintenance of the University's built environment. Director, Facilities and Services  

*(Staff holding, acting in or performing the responsible position or office)